Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Editing the Same Cell in Multiple Sheets.

Editing the Same Cell in Multiple Sheets

by Allen Wyatt
(last updated July 30, 2016)

4

It is not unusual for all the worksheets in a particular workbook to be very much the same as each other. For instance, you might have a workbook that contains your annual budget data. Each worksheet in the workbook is devoted to a different month of the year. Each worksheet contains the same rows, the same columns, and the same formulas. The only thing that may be different is the heading on each worksheet—along with the raw data for each month, of course.

If your worksheets are very similar to each other, Excel provides a very easy way to modify the contents of a particular cell on each workbook, all at the same time. Simply follow these steps:

  1. Select the first workbook in the series that you want to edit.
  2. Hold down the Shift key as you click on the tab for the last worksheet in the series you want to edit. A range of worksheets should now be selected. Excel also adds the word [Group] to the title bar to indicate you have a group of worksheets selected.
  3. Make your changes to the worksheet shown on the screen. Your changes are automatically made on every other sheet in the range as well.
  4. When done, select a single worksheet by clicking on its tab. (Click on the tab of a worksheet other than the first in the range.)

Step 3 may sound a bit confusing, but it isn't really. If you have a range of worksheets selected, and you enter a formula in cell D4, then the same formula is entered in cell D4 on each of the selected worksheets. This is very powerful, and Excel won't notify you if you are going to overwrite an existing formula on one of the worksheets. That is why step 4—deselecting the worksheets—is so important. If you forget to do so, you can easily mess up all your worksheets without intending to do so.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2605) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Editing the Same Cell in Multiple Sheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Copying Worksheets

Excel provides a little-known way to copy worksheets simply by clicking and dragging. Here's how to do it.

Discover More

Fast Spelling Corrections

Want to correct the spelling of a word that Word thinks is improperly spelled? A quick way to do it is to right-click the ...

Discover More

Cropping Graphics

Need your hide some of the outside edges of a graphic? You can instruct Word to crop (or hide) those outside edges by ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

MORE EXCELTIPS (MENU)

Copying a Cell without Formatting

When you are copying a cell from one place to another (perhaps even to a different worksheet), you may not want to copy the ...

Discover More

Copying Formulas using a Pattern

Copying formulas from one cell to another is quite intuitive in Excel—unless you want the copied formulas to follow ...

Discover More

Relative Worksheet References when Copying

Copy a formula from one cell to another on the same worksheet, and Excel adjusts any relative references in the formula ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 0?

2016-08-10 20:55:41

Tom Bates

There are a couple of places where I think you meant worksheet, not workbook.

But thanks for the great tips!
Tom


2016-08-01 14:01:20

Mary Jo

Will this work for formatting worksheets and not just changing data? Sometimes I come up with a better format and would like to go back and change all of the worksheets....not individually would help! THX


2016-07-31 07:40:32

Thierry Hoornaert

Instead of all, you can also select some of the worksheets.
Click on one and then CTRL+Click on any of the other sheets you want to add to your selection.
Then make your changes. It will be applied to the selected sheets only.
After making your changes, make sure to click on a sheet tab that is not part of the selection to discontinue your selection. Because in that case clicking on another of the selected sheets' tab will only change the focus as these sheets will remain selected.


2016-07-30 22:53:43

Ron MVP

Is that a typo in the first step?

Shouldn't it read:
1. Select the first WORKSHEET in ....


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share