Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Workbook Events.

Workbook Events

by Allen Wyatt
(last updated February 21, 2015)

In the previous tip you learned how you can discover the various events that you can trap and program for in your macros. Excel also allows you to trap different events on a workbook level. You can discover a list of those events in much the same manner as you do for worksheets:

  1. Press Alt+F11 to display the VBA Editor.
  2. In the Project Explorer window (upper-left corner of the VBA Editor), find the project (workbook) that you are working on.
  3. Expand the project, if necessary, by clicking the plus sign to the left of the project name. You should see all the worksheets in the project listed.
  4. Double-click the ThisWorkbook item. A code window should appear for the workbook.
  5. At the top of the workbook's code window are two drop-down lists. In the left-hand drop-down list, choose Workbook.

At this point, the right-hand drop-down list contains all the events that you can "trap" for the workbook. The available events may vary, according to your version of Excel. In Excel 2003 there are 28 different events, too many to list here.

The names of the events should be descriptive enough that you can tell what triggers each of them. Notice that some of the events start with the word "Sheet" and duplicate the names of the worksheet events detailed in the previous tip. These events, because they are at a workbook level, apply to the workbook as a whole, even though they are triggered by events on a worksheet.

For example, if you choose to trap the SheetActivate event, then the macro will be run when any worksheet in the workbook is activated. Contrast this to the Activate event on the worksheet level, which is activated only when that particular worksheet is activated.

If you choose one of the events in the right-hand drop-down list, you can create the macro you want run when the event actually occurs.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2570) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Workbook Events.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding Columns Based on a Cell Value

Need to hide a given column based on the value in a particular cell? The easiest way to accomplish the task is to use a ...

Discover More

Changing the Default Font for Envelopes

When you create an envelope, Word assumes you want to use the font it has decided should be used for the envelope. If you ...

Discover More

Forcing the Date to the Next Wednesday

Working with today's date in Word is easy. Trying to manipulate dates to come up with a future one can be an entirely ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

MORE EXCELTIPS (MENU)

Converting Numbers to Strings

When creating macros, it is often necessary to change from one type of data to another. Here's how you can change from a ...

Discover More

Understanding the While...Wend Structure

Logical structures are important in programming, as they allow you to control how the programming statements are executed. ...

Discover More

Displaying Messages When Automatic Data Changes

It is possible to develop macros that update the information in your worksheets automatically. In such instances, you may ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing