Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Who Has the File Open?.

Who Has the File Open?

Written by Allen Wyatt (last updated December 31, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003


Joe asked if there is a way to determine, in a macro, who has a particular workbook open. He thought about using the WriteReservedBy property, but it doesn't seem to have the information he needs.

Unfortunately, there is no way to determine this information from VBA—it just isn't accessible. The WriteReservedBy property doesn't show who has a file open; it shows who saved the workbook using a password. In other words, when someone saves a workbook with the option to have a password to modify it, the file is "WriteReserved." The WriteReservedBy property contains the name of the person that saved the file in the WriteReserved state.

If you only need to know the answer (about who has the file open) periodically, it is easiest to gather a list of the open file names, and ask the network admin to tell you who has them open—such information is maintained on the network and accessible to the admin.

Another potential solution is to add an AutoOpen macro to each workbook that writes a temporary file to disk that contains the name of the person opening the file. The macro would need to not only open the temporary file, but handle error conditions, such as a temporary file that is already open. The temporary file could then be accessed by other macros to see the name that it contains.

An additional place that may hold an answer is the VBNet site. The article at this page contains code that may be adaptable for the desired information:

http://vbnet.mvps.org/index.html?code/network/netfileenum.htm

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2492) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Who Has the File Open?.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Applying Consistent Shading to a Table

Formatting tables can be very time consuming. When you get a document from another person, you can spend a lot of time ...

Discover More

Preventing Printing

When dealing with determined users, it is virtually impossible to prevent information in your document from being ...

Discover More

Creating Charts in VBA

Most charts you create in Excel are based on information stored in a worksheet. You can also create charts based on ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Sudden Increases in Workbook File Size

Workbooks can get rather large rather quickly. If you think your workbook has gotten too big too fast, here are some ...

Discover More

Adding a File Path and Filename

If you need to stuff the current workbook's filename and path into a cell or a header or footer, you'll appreciate the ...

Discover More

Closing Multiple Files

When working with multiple workbooks open, you may want a way to close them all with a single command. Here's the secret.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.