Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Displaying the Print Dialog Box in a Macro.

Displaying the Print Dialog Box in a Macro

by Allen Wyatt
(last updated June 4, 2016)

Before printing anything in Excel, it is not unusual to choose Print from the File menu. This displays the Print dialog box, allowing you to make changes to how the print job will be handled by the printer driver.

If you are creating a macro that is used to print information from your worksheets, you may want to display the Print dialog box programmatically. The user can then choose to print, directly from within your macro.

To add this capability, simply include the following macro line:

bTemp = Application.Dialogs(xlDialogPrint).Show

The Show method results in the Print dialog box being displayed. When this code line is finished, bTemp will be either True or False. If True, it means that the user clicked on OK in the dialog box, thereby printing something. If False, then the user either clicked on Cancel or the Close button to close the dialog box without printing.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2435) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Displaying the Print Dialog Box in a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Displaying Fields

Fields (sometimes called field codes) allow you to insert dynamic information in your documents. If you want to see the codes ...

Discover More

Understanding Default DATE Field Formatting

The DATE field is one of the most commonly used fields for placing dynamic information in your document. It is helpful to ...

Discover More

Finding the Date Associated with a Negative Value

When working with data taken from the real world, you often have to determine which certain conditions were met, such as when ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Understanding Functions in Macros

Functions are a common programming construct. They help you to create easy ways of processing information and returning a ...

Discover More

Checking if a Workbook is Already Open

Knowing of a workbook is already open can be a prerequisite to your macro working correctly. Here's how to check it out.

Discover More

Disabling a Function Key

Function keys are used to perform common tasks in Excel. If you want to disable one of the function keys, it's rather easy to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.