Written by Allen Wyatt (last updated June 21, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003
When creating a worksheet that will eventually be printed, you may want to use a different footer on the first page of your document than you do on the subsequent pages. There is no way to do this directly in Excel. There are a couple of workarounds you could use, however.
First of all, try using the Report Manager add-in for Excel. This add-in allows you to define different views and select the order in which those views are printed. Each view can also have its unique headers and footers, which means you could set up a view of the first page—with the footer desired—and a view of the subsequent pages with their own headers and footers. You would then print the report using the Report Manager, resulting in the desired output.
You should note that the Report Manager add-in was last distributed with Excel 2002. If you are using Excel 2003, you can still use the Report Manager. This Knowledge Base article explains how you can use it:
http://support.microsoft.com/kb/873209
Another workaround is to use a macro to do your printing. The following macro will set the footers for a worksheet depending on what is being printed. Actually, it sets the footers for the first page, and then prints that page. Then it sets the footers for the other pages, and prints them.
Sub PrintSheet() Dim sP1Left As String Dim sP1Center As String Dim sP1Right As String Dim sP2Left As String Dim sP2Center As String Dim sP2Right As String ' Define first-page footers sP1Left = "First page left" sP1Center = "First page center" sP1Right = "First page right" ' Define second-page footers sP2Left = "Second page left" sP2Center = "Second page center" sP2Right = "Second page right" ' Set up and print first page With ActiveSheet.PageSetup .LeftFooter = sP1Left .CenterFooter = sP1Center .RightFooter = sP1Right End With ActiveSheet.PrintOut 1, 1 ' Set up and print other pages With ActiveSheet.PageSetup .LeftFooter = sP2Left .CenterFooter = sP2Center .RightFooter = sP2Right End With ActiveSheet.PrintOut 2 End Sub
To use the macro, all you need to do is change the footer definitions. Change the variable values in the "Define first-page footers" area and the "Define second-page footers" area in order to get just the output you want.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2187) applies to Microsoft Excel 97, 2000, 2002, and 2003.
Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!
When creating headers and footers in an Excel worksheet, you can use special codes to add or format information. This tip ...
Discover MoreWhen adding headers or footers to your worksheets, you may want to include the date that the workbook was last edited. ...
Discover MoreNormally Excel displays row and column headers in a worksheet. If you prefer, you can turn these navigational aids off ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments