Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Specifying Date Formats in Headers.

Specifying Date Formats in Headers

by Allen Wyatt
(last updated January 11, 2014)

7

Normally, the dates used by Excel in headers and footers (with the [DATE] code) are based on the regional settings controlled by Windows. Thus, if your local settings show the date in a specific format in Windows itself, that is the same format that Excel will use in headers and footers.

This can be a drawback if you are required to maintain a certain type of system date format for compatibility with other systems in your office, but you need to use a different date format in the header or footer of a specific worksheet. The only way around this problem is to either change the regional settings within Windows, or revert to using a macro to set the appropriate area of your header or footer.

For instance, let's say you wanted to set the right header equal to the current date in the format m/d/yy. To do that, you can use a very simple macro, such as the following:

Sub HeaderDate()
    ActiveSheet.PageSetup.RightHeader = Format(Date, "m/d/yy")
End Sub

To use this, simply run it and it adds the date, in the specified format, into the right section of the header. If you want the information added to a different place in the footer or header, you simply replace the RightHeader portion of the macro with one of the following: LeftFooter, CenterFooter, RightFooter, LeftHeader, or CenterHeader.

To change the format in which the date is added, simply change the format used in the Format function. There are all sorts of patterns you can use for the date; check the online Help system for information about the Format function in VBA.

You should note that dates added to headers or footers in this manner are not dynamic, as is the result of the [DATE] code. When you use the macro to insert the date, it is inserted as a text string. If you later want to change the date to something else (like the then-current date), you will need to rerun the macro.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2188) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Specifying Date Formats in Headers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting a Sound File in Your Worksheet

Some worksheets are better understood through the spoken word or with musical accompaniment. Sound files can be easily ...

Discover More

Ways to Concatenate Values

Users of the most recent versions of Excel have four different ways available to combine values into strings. Even those ...

Discover More

Making Sure Styles Do Not Update Automatically

One of the features of Word that can cause some problems is one that allows styles to be automatically updated based upon ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Multiple Line Headers and Footers

When working with headers and footers in a macro, you might find this tip helpful. It describes how you can create headers or ...

Discover More

Putting Headers and Footers On Multiple Worksheets

You can easily create headers and footers for multiple worksheets by working with a selection set of the worksheets you want ...

Discover More

Leading Zeros in Page Numbers

Page numbers in Excel printouts are typically simple counters, without much chance for embellishment. If you want to add ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 3?

2017-01-25 11:53:59

Ronda Ridley

I have a folder that contain the following file names: Jan 1, Jan 2, Jan 3, Jan 4, etc.

I need to run a macro to change the year of each file from 2017 to 2018. My macro reads:

With ActiveSheet.PageSetup
.LeftHeader = ""
.CenterHeader = "&""Arial Narrow,Bold""&16Sign-Out"
.RightHeader = "&""Arial Narrow,Bold""&17January 11, 2018"

It prints "Sign-O " and "January 11, 20"
instead of "Sign-Out and January 11, 2018.

Please help.


2016-07-26 10:39:32

Piecevcake

Hi,

I use the key shortcut shift+ctrl+; to insert the current date in a text cell.

I have read elsewhere that the inserted date format is determined by windows regional settings, but my windows region date setting is d/m/yy. The inserted date is d/m/yyyy.

I have to keep the cell as text, so I cannot use the date formatting ... (Because I also use Dragon Naturally speaking to dictate dates, and excel date formatting does not work with it)

Can you help with how to tell excel what to actually insert, rather than trying to format it afterwards?


2016-07-26 10:37:02

piecevcake

Hi,

I use the key shortcut to insert the current date in a text cell.




I have read elsewhere that the inserted date format is determined by windows regional settings, but my windows region date setting is d/m/yy. The inserted date is d/m/yyyy.




I have to keep the cell as text, so I cannot use the date formatting ... (Because I also use Dragon Naturally speaking to dictate dates, and excel date formatting does not work with it)




Can anyone help with how to tell excel what to actually insert, rather than trying to format it afterwards?


2015-06-09 12:23:43

Pryme

To have the macro run every time you open the Excel Workboox, add in ThisWorkbook :

Private Sub Workbook_Open()
...code to run...
End Sub


2014-11-07 16:51:17

awyatt

Yolanda,

There is a link at both the beginning and end of the tip that leads to how to do it in later versions of Excel.

-Allen


2014-11-07 15:12:30

Yolanda

I am working in Excel 2013. How do I specify date format in footers?
Thanks.


2014-09-28 09:57:48

Dave Preston

So simple - thanks. Overcame my issue immediately - thanks


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.