Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Selective Summing.
by Allen Wyatt
(last updated July 21, 2018)
Excel contains a built-in function that allows you to easily specify which values should be summed from a column. This function, SUMIF, is used in the following manner:
In this usage, SUMIF uses three arguments. The first is the range of cells to be tested, the second is the test to use, and the third is the cells from which the sums are to be pulled. For instance, let's say that the cells in B2 through B27 contained days of the week (Monday, Tuesday, etc.), and that cells C2 through C27 contained the gross sales generated on those days. If you wanted to only get a sum for the sales on Mondays, you could use the following formula, perhaps in cell C28:
This examines B2 through B27 and checks if the cell contains the text "Monday." If it does, then the corresponding cell is selected from C2 through C27 and added to the sum.
If you wanted to quickly pull sales totals for different days, you could modify the above scenario just a bit. All you would need to do is place the day on which you want to sum in cell B28. Then, in cell C28 you would place the following formula:
Now the test for SUMIF is taken from cell B28. Thus, if B28 contains "Monday," then the sum will reflect the total of Monday's sales. If it contains "Wednesday," then Wednesday's sales will be summed, and so forth.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2169) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Selective Summing.
Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!
When applying trigonometry to the values in a worksheet, you may need to convert radians to degrees. This is done by ...Discover More
What are you to do if you suspect that some of your worksheet functions aren't recalculating automatically? Here's some ...Discover More
When preparing financial reports, it may make your data easier to understand if you round it to the nearest multiple, ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.