Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Exporting a Graphics Group.

Exporting a Graphics Group

by Allen Wyatt
(last updated November 14, 2015)

1

It is not unusual to spend a good amount of time to get your Excel charts looking just the way you want them too. After putting in the time for the desired result, you may want to export a graphics group as a single GIF file so you can use it in other programs or on the Web.

Unfortunately, there is no way to do this in Excel. Even in VBA the group cannot be exported as a graphic. (Individual objects can, but not the group as a whole.) The only workaround that we could come up with seems rather old-fashioned. Follow these steps:

  1. Display the worksheet containing the graphics group you want in the GIF file.
  2. Make sure the Excel program window is maximized.
  3. Choose Full Screen from the View menu. Excel hides many of its menus and toolbars.
  4. Drag any stray toolbars to the side so that they don't obscure any portion of your graphics group.
  5. Press the Print Screen key on your keyboard. The entire image of the screen is copied to the Clipboard.
  6. Minimize or exit Excel.
  7. Start your favorite graphics editing program. (My favorite is Paint Shop Pro.)
  8. Paste the contents of the Clipboard into the graphics program.
  9. Edit the graphic as desired, so that it contains only the grouped items.
  10. Save the image as a GIF image.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1974) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Exporting a Graphics Group.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Generating Random Testing Data

Need to test your formulas? Then you need some testing data that you can use to see if the formulas function as you expect. ...

Discover More

Editing Word's Built-in Commands

Want to configure Word to do just what you want it to? You can even go so far as to change the actual way in which Word ...

Discover More

Open Workbooks Don't Display

Have you ever opened a workbook, only to have it not display your worksheet data? This can be very disconcerting, but it ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Grouping and Ungrouping Objects

When you add multiple graphic objects in a worksheet, it can often be beneficial to group those objects together. Here's how ...

Discover More

Sending Drawing Objects to the Back or Front

Not only can you place drawing objects in your worksheets, but you can organize those objects so some are in front and some ...

Discover More

Adding Drop Shadows

Want your shapes to really "pop" off the page? Add a drop shadow to them, as described in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 4?

2015-11-14 05:52:36

Richard

Just wondering if the Shift + Edit > Copy Picture would be more elegant.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.