Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Picking a Group of Cells.

Picking a Group of Cells

by Allen Wyatt
(last updated May 26, 2018)

1

Excel allows you to define a group of cells in preparation for doing an action, such as formatting the cells. This is different than picking a range of cells, however. A range of cells is contiguous in nature—every cell between a starting and ending point is selected. A group of cells does not need to be contiguous. Instead, they can be anywhere on the worksheet.

In some Microsoft documentation, a group of cells is called a selection set. To put together your own group of cells, you need to use the mouse. Click on the first cell in the group. As you click on each subsequent cell in the group, simply hold down the Ctrl key. Each cell you click on is added to the group. If you click on a cell a second time (with the Ctrl key pressed), the cell is removed from the group. If you click on any cell without holding down the Ctrl key, that cell is selected and the selection set is gone.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1967) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Picking a Group of Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Picas

Word can understand many different measurement units. One common unit understood by Word is the pica, described in this tip.

Discover More

Limits on Path Length in Word

When you organize your hard drive, it is easy to go hog-wild with folders and subfolders. You need to know that how you ...

Discover More

Median of Selected Numbers

Need to find a median value in a series of values? It's easy with the MEDIAN function. What isn't as easy is to derive ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Pasting Multiple Paragraphs Into a Single Cell

Copying information from one program (such as Word) to another (such as Excel) is a common occurrence. If you want to ...

Discover More

Setting a Length Limit on Cells

Limiting what can be entered in a cell can be an important part of developing a worksheet that other people use. Here's a ...

Discover More

Canceling an Edit

When editing a cell, you may want to cancel the edit at some point. There are two ways to do this, both described in this ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 3?

2018-11-14 11:15:21

Willy Vanhaelen

" If you click on a cell a second time (with the Ctrl key pressed), the cell is removed from the group." doesn't work in Excel.

If you want to do this you can use a macro as in:
https://excelribbon.tips.net/T012457_Removing_Cells_from_a_Selected_Range.html
or
https://excel.tips.net/T003102_Removing_Cells_from_a_Selected_Range


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.