Noting When a Workbook was Changed

Written by Allen Wyatt (last updated February 26, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003


In an environment where multiple people work on the same workbook, you may want a way to keep track of when people last changed a workbook. There are a couple of ways you can approach this task. One is to simply figure out when a workbook was last saved. This approach works well if you assume that any changes to the workbook are always changed. (Unsaved changes, of course, are not really a lasting change at all.) The following macro returns the date that a workbook was saved and stores that date in cell A1:

Sub DateLastModified()
    Dim fs, f
    Set fs = CreateObject("Scripting.FileSystemObject")
    Set f = fs.GetFile("D:\MyFolder\MyFile.xls")
    Cells(1, 1) = f.DateLastModified
End Sub

To use the macro, just replace the D:\MyFolder\MyFile.xls file specification with whatever is appropriate for you.

If you want a history sheet of who did what with your workbook, then a different approach is necessary. Perhaps the best solution is to try Excel's sharing feature, which can be configured to keep a history log for a workbook. Follow these steps:

  1. Choose Share Workbook from the Tools menu. Excel displays the Share Workbook dialog box.
  2. Make sure the Editing tab is displayed.
  3. Select the Allow Changes check box.
  4. Display the Advanced tab.
  5. Make sure the Keep Change History radio button is selected.
  6. Using the other controls in the dialog box, select the tracking options you want used with the workbook.
  7. Click on OK.
  8. Choose Track Changes from the Tools menu, then choose Highlight Changes from the submenu. Excel displays the Highlight Changes dialog box.
  9. Make sure the List Changes on a New Sheet check box is selected.
  10. Click OK.

As changes are made to the workbook, Excel tracks those changes (along with who made them) and puts them in a separate worksheet so you can review them later.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2935) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Displaying Shortcut Keys in ScreenTips

ScreenTips can appear with or without shortcut keys displayed in them. Here's how to control whether they appear or not.

Discover More

Selectively Importing Records

Want to easily control which records get imported from a text file into Excel? It's easy to do when you write the macro ...

Discover More

Displaying the AutoShapes Menu

When adding AutoShapes to a worksheet, it can be bothersome to continually work with the menu structure to place them. It ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More ExcelTips (menu)

Deleting Old Data from a Worksheet

If you keep on-going data in a worksheet, some of your dataâ€"over timeâ€"may need to be deleted. If you have an ...

Discover More

Turning Off Automatic Capitalization

Type some information into a worksheet, and you may notice that Excel automatically capitalizes some of your information. ...

Discover More

Easily Entering Dispersed Data

Need to enter information into a bunch of cells that aren't anywhere near each other in the worksheet? Here's a handy way ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.