Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adjusting a Range's Starting Point.

Adjusting a Range's Starting Point

by Allen Wyatt
(last updated September 21, 2013)

1

When I select a range of cells in a worksheet, the most common method I use is to hold down the Shift key as I use the cursor-control keys to move to the ending point in the range. Sometimes, after selecting a range, I realize that I should have started a bit earlier in my selecting. For instance, I may originally select the range C3:H12, and then realize that I should have started the selection at B2 instead of C3.

While I can start the selection all over again, there is a much simpler way to extend my selection so that it includes the revised starting point. The key is to remember that when you hold down the Shift key, selections are always expanded (or contracted) in relation to the "currently selected cell." Try these steps, and you will see what I mean:

  1. Using the keyboard, select the range C3:H12. Notice that the selected range is shaded, but one cell (C3) is a different color than the others. This tells you that C3 is the selected cell.
  2. Release the Shift key, then press Ctrl+. (that's the period) two times. Notice that the selected cell moves first to H3 (the top right corner of the selection) and then to H12 (the bottom right corner of the selection).
  3. Hold down the Shift key as you press the Up Arrow once and the Left Arrow once. Notice that the selection is extended on the top-left corner, opposite of the selected cell.

See how easy that was? All you needed to do was to modify the selected cell, without getting rid of the original range. There is another way to accomplish the same task, which involves one less keystroke. All you need to do, in step 2, is continue to hold down the Shift key as you press the Tab key. H12 immediately becomes the selected cell.

This alternative method of accomplishing the task actually brings up some interesting possibilities that you can experiment with. Again, remember that all range extending is done relative to the currently selected cell. With your initial range selected, you can press Tab or Shift+Tab to step through the cells in the range, one at a time. When you press Tab, you cycle through them from left to right and top to bottom; when you press Shift+Tab, you cycle through them in reverse order.

The interesting part comes in when you select a cell that isn't on a corner of your original range, and then try to expand your selection. Try different combinations of "active cells" and holding down the Shift key while pressing the arrow keys. You will find the different permutations rather interesting.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2100) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adjusting a Range's Starting Point.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Saving Information in a Non-Document Text File

Need to store some information in a plain text file? It's easy to do when you use a macro.

Discover More

Adjusting Column Width Using Menus

If you want to resize the width of your table columns, you can do it using a mouse, but you can get more precise widths by ...

Discover More

Editing Registry Values

The Registry is the central depository of configuration information used by Windows and by programs running on your system. ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

MORE EXCELTIPS (MENU)

Finding Unknown Links

There are several things to try when finding unknown links in Excel.

Discover More

Synchronizing Lists

Two lists of similar data can be challenging to synchronize. Here are some ways that you can align data in two different ...

Discover More

Selecting a Word

There are a few editing tricks you can apply in Excel the same as you do in Word. Selecting a word from the text in a cell is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 8?

2014-08-02 00:22:27

hasan

very very good


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share