Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Combining Columns.

Combining Columns

by Allen Wyatt
(last updated November 23, 2015)

1

There may be times when you have a need to concatenate cells together. For instance, you may have information in three columns, but you want it combined together into the first column of each row. The following macro, StuffTogether, will do just that. It examines the range of cells you select, and then moves everything from each cell in a row into the first cell of the row.

Sub StuffTogether()
    Dim FirstCol As Integer, FirstRow As Integer
    Dim ColCount As Integer, RowCount As Integer
    Dim ThisCol As Integer, ThisRow As Integer
    Dim J As Integer, K As Integer
    Dim MyText As String

    FirstCol = ActiveWindow.RangeSelection.Column
    FirstRow = ActiveWindow.RangeSelection.Row
    ColCount = ActiveWindow.Selection.Columns.Count
    RowCount = ActiveWindow.Selection.Rows.Count

    For J = 1 To RowCount
        ThisRow = FirstRow + J - 1
        MyText = ""
        For K = 1 To ColCount
            ThisCol = FirstCol + K - 1
            MyText = MyText & Cells(ThisRow, ThisCol).Text & " "
            Cells(ThisRow, ThisCol).Value = ""
        Next K
        MyText = Trim(MyText)
        Cells(ThisRow, FirstCol).Value = MyText
    Next J
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2116) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Combining Columns.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off Automatic Captioning

Word can be configured so that it automatically adds captions to some of your design elements (tables, figures, etc.). ...

Discover More

Printing Just the Visible Data

In a large worksheet, you may want to display and print just a portion of the available data. Displaying the desired ...

Discover More

Returning Blanks or Asterisks from a Lookup

Want to return more than a value when doing a lookup? Here's one way to do it by adding an IF clause to your formula.

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Setting a Length Limit on Cells

Limiting what can be entered in a cell can be an important part of developing a worksheet that other people use. Here's a ...

Discover More

Deleting Everything Up to a Character Sequence

Sometimes you have too much information in a cell and you need to "pare down" what is there to get to the info you really ...

Discover More

Limiting Choices in a Cell

Want to limit what a person can enter into a particular cell? You can use Excel's data validation feature to help enforce ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 9?

2012-07-21 08:18:59

David Lewis

In this hint you use 'concatenate' but don't use this function, which exists in Excel. Here is the formula which combines columns A and B =CONCATENATE(A2," ",B2) The " " inserts a space. [John Smith]

The end result is as a formula but shows the viewer the content.
Once you have done the first row you just apply the formula to the rows beneath. If you want it to be saved as an actual name you copy the column, use paste special and choose 'values'. Of course you then have to delete the unnecessary columns (although in my case I wanted a letter to start 'Dear John' but use 'John Smith' elsewhere so I needed columns for first name, last name, concatenated name).

[I needed to send form letters to a group, so I used Mail Merge in Word, selecting the data from an Excel spreadsheet.]

I don't use macros and formulas much but my guess is that the resulting macro would be simpler even if you still have to use row count.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.