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Transferring Data between Worksheets Using a Macro

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Transferring Data between Worksheets Using a Macro.

Leonard is writing a macro to transfer data from one worksheet to another. Both worksheets are in the same workbook. The data he wants to transfer is on the first worksheet and uses a named range: "SourceData". It consists of a single row of data. Leonard wants to, within the macro, transfer this data from the first worksheet to the first empty row on the second worksheet, but he's not quite sure how to go about this.

There are actually several ways you can do it, but all of the methods have two prerequisites: The identification of the source range and the identification of the target range. The source range is easy because it is named. You can specify the source range in your macro in this manner:

Set rngSource = Worksheets("Sheet1").Range("SourceData")

Figuring out the first empty row in the target worksheet is a bit trickier. Here's a relatively easy way to do it:

iRow = Worksheets("Sheet2").Cells(Rows.Count,1).End(xlUp).Row + 1
Set rngTarget = Worksheets("Sheet2").Range("A" & iRow)

When completed, the rngTarget variable points toward the range of cell A in whatever the first empty row is. (In this case, an empty row is defined as any row that doesn't have something in column A.)

Now all you need to do is put these source and target ranges to use with the Copy method:

Sub CopySource()
    Dim rngSource As Range
    Dim rngTarget As Range
    Dim iRow As Integer

    Set rngSource = Worksheets("Sheet1").Range("SourceData")
    iRow = Worksheets("Sheet2").Cells(Rows.Count,1).End(xlUp).Row + 1
    Set rngTarget = Worksheets("Sheet2").Range("A" & iRow)
    rngSource.Copy Destination:=rngTarget
End Sub

Note that with the ranges defined, all you need to do is use the Copy method on the source range and specify the target range as the destination for the operation. When completed, the original data is still in the source range, but has been copied to the target.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3852) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Transferring Data between Worksheets Using a Macro.

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Comments for this tip:

Shamsul Arefeen    31 Aug 2012, 11:14
Hi, thanks for this excellent tips. I do this same work currently but in a different way. Next time I write a new VBA I am going to try this out for sure.
awyatt    13 Aug 2012, 10:15

You might not want to just copy and paste because you want the data transfer to be part of a larger processing sequence that is handled by the macro. (That is the gist of what it appears Leonard is doing, thus his request.)
Clara    13 Aug 2012, 10:14
Why not just copy and paste?
Naveen    11 Aug 2012, 08:05

Would it be possible to share a video on this tip!!! I want to use this tip but unfortunately, it is not working for me :-(.


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