Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Transferring Data between Worksheets Using a Macro.

Transferring Data between Worksheets Using a Macro

by Allen Wyatt
(last updated July 20, 2016)

4

Leonard is writing a macro to transfer data from one worksheet to another. Both worksheets are in the same workbook. The data he wants to transfer is on the first worksheet and uses a named range: "SourceData". It consists of a single row of data. Leonard wants to, within the macro, transfer this data from the first worksheet to the first empty row on the second worksheet, but he's not quite sure how to go about this.

There are actually several ways you can do it, but all of the methods have two prerequisites: The identification of the source range and the identification of the target range. The source range is easy because it is named. You can specify the source range in your macro in this manner:

Set rngSource = Worksheets("Sheet1").Range("SourceData")

Figuring out the first empty row in the target worksheet is a bit trickier. Here's a relatively easy way to do it:

iRow = Worksheets("Sheet2").Cells(Rows.Count,1).End(xlUp).Row + 1
Set rngTarget = Worksheets("Sheet2").Range("A" & iRow)

When completed, the rngTarget variable points toward the range of cell A in whatever the first empty row is. (In this case, an empty row is defined as any row that doesn't have something in column A.)

Now all you need to do is put these source and target ranges to use with the Copy method:

Sub CopySource()
    Dim rngSource As Range
    Dim rngTarget As Range
    Dim iRow As Integer

    Set rngSource = Worksheets("Sheet1").Range("SourceData")
    iRow = Worksheets("Sheet2").Cells(Rows.Count,1).End(xlUp).Row + 1
    Set rngTarget = Worksheets("Sheet2").Range("A" & iRow)
    rngSource.Copy Destination:=rngTarget
End Sub

Note that with the ranges defined, all you need to do is use the Copy method on the source range and specify the target range as the destination for the operation. When completed, the original data is still in the source range, but has been copied to the target.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3852) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Transferring Data between Worksheets Using a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Cross-Referencing to Line Numbers

Wouldn't it be nice to be able to do cross-referencing to line numbers within a document? Word doesn't have a built in way to ...

Discover More

Understanding Single Line Spacing

Single line spacing, the default spacing used in a paragraph, allows Word to adjust the spacing of individual lines in a ...

Discover More

Adding Your Own Menu Items

Want to really make Excel reflect how you work? Why not make some changes to the menu structure so that the menus have your ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Fixing Macro Button Behavior in Protected Worksheets

When working with macro buttons, you may run into some bizarre behavior related to the macros without really understanding ...

Discover More

Removing All Macros

Macros are stored as part of a workbook so that they are always available when you have the workbook open. If you want to get ...

Discover More

Reversing Cell Contents

Macros are great at working with text. This tip presents an example that shows this versatility by reversing the contents of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

2012-08-31 11:14:22

Shamsul Arefeen

Hi, thanks for this excellent tips. I do this same work currently but in a different way. Next time I write a new VBA I am going to try this out for sure.


2012-08-13 10:15:55

awyatt

Clara,

You might not want to just copy and paste because you want the data transfer to be part of a larger processing sequence that is handled by the macro. (That is the gist of what it appears Leonard is doing, thus his request.)


2012-08-13 10:14:26

Clara

Why not just copy and paste?


2012-08-11 08:05:37

Naveen

Hi,

Would it be possible to share a video on this tip!!! I want to use this tip but unfortunately, it is not working for me :-(.

Thanks,
Naveen


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.