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Pasting a Comment into Your Worksheet

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Pasting a Comment into Your Worksheet.

Excel allows you to add comments to individual cells in a worksheet. I often use comments to included explanatory concepts, or to store alternative information to what is in the worksheet. There have often been times when I've wanted to copy something from a comment and place it into a cell on the worksheet. These steps are helpful in this regard:

  1. Right-click the cell whose comment you want to copy and paste into a cell. You'll see a Context menu for the cell.
  2. Choose Edit Comment from the Context menu. Excel displays the comment, with the insertion point in the comment balloon.
  3. Select the text in the comment that you want to paste into a cell. Make sure you do not select the author text at the beginning of the comment or the paragraph mark at the end.
  4. Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
  5. Select the cell into which you want to paste the comment.
  6. If you want to paste the comment text as a formula, press the equal sign.
  7. Press Ctrl+V to paste the information to the cell.

If you performed step 6 to indicate you were creating a formula, press Enter to finish the paste. Excel pastes your comment text into the cell. You can now delete the comment from the source cell (if desired) by right-clicking the cell and choosing Delete Comment.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3385) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Pasting a Comment into Your Worksheet.

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Comments for this tip:

shelley Anne    12 Apr 2013, 16:59
I need to know how to paste cell contents into a comment.

Thanks for your reply.


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