Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Removing Cells from a Selected Range.
Let's say that you've selected a large range of cells, such as A7:R182. You want to perform some sort of operation on all the cells in this range, except a few. You might wonder how to remove a couple of cells within the range from the selection set, so you hold down the Ctrl key as you click on those cells. That doesn't work; Excel simply unselects the range you previously selected.
There is no way to change this behavior within Excel itself. Instead, you need to turn to other solutions. One is to use a macro, such as the following:
Sub UnSelectSomeCells() Dim rSelect As Range Dim rUnSelect As Range Dim rNew As Range Dim rCell As Range Set rSelect = Selection Set rUnSelect = Application.InputBox( _ "What cells do you want to exclude?", Type:=8) For Each rCell In rSelect If Intersect(rCell, rUnSelect) Is Nothing Then If rNew Is Nothing Then Set rNew = rCell Else Set rNew = Union(rNew, rCell) End If End If Next rNew.Select Set rCell = Nothing Set rSelect = Nothing Set rUnSelect = Nothing Set rNew = Nothing End Sub
To use the macro, select the entire range you want to start with, such as A7:R182. Then run the macro. You are asked to choose the cells to be unselected. You can do so by simply selecting the cells with the mouse, holding down the Shift key as you click on each one. When you dismiss the input box, the selection you started with is modified to exclude the cells you selected.
If you prefer to not use your own macros, you can find help for deselecting cells in a selected range by using third-party tools, such as the ASAP Utilities. You can find their Excel tools at this Web page:
The tool applicable to this tip is the Select tool.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3102) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Removing Cells from a Selected Range.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!