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Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Zooming With the Keyboard.
For most purposes, Excel allows you to issue commands and perform functions by using either the mouse or the keyboard. Unfortunately, Excel does not provide "equal access" for all commands. For instance, it is relatively easy to zoom in or out using the mouse, but there is no easy way to do it using the keyboard (other than using the keyboard to traverse the menus and select a zoom setting).
If you want the ability to zoom in or out easily using the keyboard, the only way to get it is to create a macro and then assign the macro to a keyboard combination. The following VBA macro (MyZoomIn) allow you to zoom in to (enlarge) a worksheet by 10%:
Sub MyZoomIn() Dim ZP As Integer ZP = Int(ActiveWindow.Zoom * 1.1) If ZP > 400 Then ZP = 400 ActiveWindow.Zoom = ZP End Sub
Notice that the macro only allows you to zoom in up to 400%. This is because Excel allows you to only zoom that high, and any higher would generate an error. A slight variation on the same theme results in a macro I call MyZoomOut. It zooms out of (reduces) a worksheet by 10%:
Sub MyZoomOut() Dim ZP As Integer ZP = Int(ActiveWindow.Zoom * 0.9) If ZP < 10 Then ZP = 10 ActiveWindow.Zoom = ZP End Sub
This macro sets the bottom boundary at 10%, which is the smallest you can go. Any smaller, and Excel would generate an error again.
The final trick to make these macros really useful is to assign them to a keyboard combination. You can then quickly zoom in or out by 10% with a simple keystroke. The following are the steps you can use to assign a macro to a keyboard combination:
Figure 1. The Macro Options dialog box.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2731) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Zooming With the Keyboard.
More Power! For some people, the prospect of creating macros can be scary. Those who conquer their fears, however, find they become much more confident and productive once they learn how to make Excel do exactly what they want. ExcelTips: The Macros is an invaluable source for learning Excel macros. You are introduced to the topic in bite-sized chunks, pulled from past issues of ExcelTips. Learn at your own pace, exactly the way you want. Check out ExcelTips: The Macros today!