Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Creating a Shortcut for Pasting Values.
One of the most often-used commands in Excel is the Paste Special option from the Edit menu, where you can figure out exactly how you want information pasted into a worksheet. On the Paste Special dialog box, the Values selection is undoubtedly the one used the most. Since pasting only values in this manner is used so often, you might think that Microsoft would provide a shortcut key to, well, just paste values.
Unfortunately, they don't provide one. There are ways around this, however. One way is to just create a toolbar button that pastes values for you. All you need to do is follow these steps:
Figure 1. The Commands tab of the Customize dialog box.
Now, whenever you want to paste just the values, you can click on the new toolbar button.
If you don't want to use the mouse to paste values, then you can use the tried-and-true keyboard sequence to paste values: Alt+E, S, V, Enter. This sequence selects the menus and dialog box options necessary to paste values.
If you want a shorter keyboard shortcut, the best way to do it is to create a macro that does the pasting for you, and then make sure that you assign a keyboard shortcut to the macro. For instance, create the following simple macro:
Sub PasteVal() Selection.PasteSpecial Paste:=xlValues End Sub
Now, follow these steps:
Figure 2. The Macro Options dialog box.
Now, whenever you want to paste values, all you need to do is press Ctrl+G, the macro is run, and the values in the Clipboard are pasted to the selected cell.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2657) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Creating a Shortcut for Pasting Values.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!