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Using a Protected Worksheet

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Using a Protected Worksheet.

When you or another user is working in a protected worksheet, there is nothing that immediately draws attention to the fact that any protection is in place. Instead, you can look through a worksheet and see any information it contains. You can also see the cell contents (including formulas) of any cell whose contents were not explicitly hidden.

Differences start to show up when using the Excel menus. If a worksheet is protected, certain menu options are no longer available. For instance, the worksheet cannot be deleted, nor can cells, columns, or rows in the worksheet be modified.

The biggest usage differences are evident when you try to change the contents of any cells which are locked. In this instance, Excel displays a dialog box indicating that the worksheet cannot be changed without first unlocking it. If the user still wants to make changes, he or she has no choice at that point other than unlocking the worksheet, if possible.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2467) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Using a Protected Worksheet.

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