Written by Allen Wyatt (last updated June 5, 2021)
This tip applies to Excel 97, 2000, 2002, and 2003
Roger has a worksheet that he needs to distribute to different people so they can add and change some information. He wants to hide some of the columns in the worksheet, however, so that they cannot be viewed by users. He knows how to protect the worksheet and how to hide data in cells, but noticed that info is still visible in the formula bar.
Since you already know how to protect a worksheet, you are already on your way to accomplishing your task. These are the steps you should follow:
Figure 1. The Protection tab of the Format Cells dialog box.
Figure 2. The Protect Sheet dialog box.
At this point someone cannot view what is in the hidden column, even if they use F5 to jump to one of the cells in the column; it still won't appear in the formula bar. There is one caveat to all this. If you have some cells in the worksheet (or workbook) that are unlocked, so that the contents of the cell can be changed, it is still possible to see what is in individual cells of the column. How? Two methods, really:
The bottom line is that it is virtually impossible to 100% protect the contents of the column so that they cannot be viewed. Using the protection features of Excel makes it more difficult, but a determined user may be able to still view the contents in the described manner.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2781) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Hiding and Protecting Columns.
Program Successfully in Excel! This guide will provide you with all the information you need to automate any task in Excel and save time and effort. Learn how to extend Excel's functionality with VBA to create solutions not possible with the standard features. Includes latest information for Excel 2024 and Microsoft 365. Check out Mastering Excel VBA Programming today!
Want to protect a worksheet but maintain the ability to make changes to the check boxes you add to the worksheet? Here is ...
Discover MoreIf you share a workbook with others in your office, you will probably want to make sure that some of the worksheets don't ...
Discover MoreWhen you share a protected workbook with other people, you may not want them to get around the protection by creating a ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments