Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
Learn more about Allen...
Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Referencing the Last Cell in a Column.
Patty asked about a common scenario, in which column B contains quite a bit of data, and information can be added to the cells in the column at any time. In a formula in cell C4, Patty wants to see the value at the bottom of those cells in column B that contain values. Thus, if cells B1:B27 contain data, then in cell C4 Patty wants to see the value that is in cell B27. If three more pieces of data are added to column B, then the value in C4 should contain the value in B30.
The solution to this problem depends on whether you can count on the data in column B containing blank cells or not. If the data is contiguous—it doesn't contain any blank cells—then you can use the following formula in C4:
This constructs an address based on the last cell in the column, and then uses the INDIRECT function to return the value at that address.
If it is possible for there to be blanks in column B, then the following formula will work:
Again, the INDIRECT function is used to fetch the actual value, but the address used by INDIRECT is put together differently.
A different approach is to use the VLOOKUP function to return the value. If column B consists of numeric values, then the following formula in C4 will work just fine:
If column B contains text, then the numeric lookup won't work, but the following will:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2103) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Referencing the Last Cell in a Column.
Save Time! ExcelTips has been published weekly since late 1998. Past issues of ExcelTips are available in convenient ExcelTips archives. Have your own enhanced archive of ExcelTips at your fingertips, available to use at any time! Check out ExcelTips Archives today!