Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Turning Off Display of Zeros for All Worksheets.

Turning Off Display of Zeros for All Worksheets

by Allen Wyatt
(last updated September 19, 2017)

King knows how to turn off the display of zeros in Excel for individual worksheets. He wants to turn it off by default so that every worksheet he opens, zeros are not displayed. If he wants zeros, he knows he can turn on the display of zeros.

One way to get this to happen is to set up your own default workbook. Follow these steps:

  1. Open a new Excel workbook.
  2. Set up the workbook the way you want it to appear, by default. (Make sure you turn off the display of zero values in the Options dialog box.)
  3. Choose Save As from the File menu, or press F12. Excel displays the Save As dialog box.
  4. In the Save As Type pull-down list at the bottom of the dialog box, select Template (*.xlt).
  5. The file name you use should be Book.xlt.
  6. Save your newly created template in the XLStart folder. (Do not save it in the default template folder.)

If you are unsure of where the XLStart folder is located (step 6), use the Find feature of Windows to locate the folder. With the template in that folder, any time you create a new workbook, the settings within the workbook (including whether zero values are displayed or not) should be set according to however they were in the template.

Of course, this approach doesn't help with existing workbooks or with workbooks that you may receive from others. In that case, you may want to adopt the use of a couple of small macros that control the display of zero values.

Sub Display0()
    ActiveWindow.DisplayZeros = True
End Sub
Sub Hide0()
    ActiveWindow.DisplayZeros = False
End Sub

The first macro (Display0) turns on the display of zero values, while the second (Hide0) turns off the display. These could easily be assigned to toolbar buttons or shortcut keys so you don't have to wade through the Options dialog box to turn the display on and off.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12455) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Turning Off Display of Zeros for All Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using GEOMEAN with a Large List

When performing a statistical analysis on a large dataset, you may want to use GEOMEAN to figure out the geometric mean ...

Discover More

Creating an Inline Heading

When settling on an overall design for your document, you need to decide how you want your headings to appear. If you ...

Discover More

Formatted Merging

When you use the mail-merge capabilities of Word, the information merged takes on the formatting of your source document, ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Adding a Little Animation to Your Life

Tired of the same old boring Excel look? You can add some life to your worksheets by introducing some animation. Here's ...

Discover More

Easily Deploying Customizations

When you create a whole set of customizations for Excel, you may want to share them with others in your office or ...

Discover More

Specifying the Behavior of the Enter Key

When you press Enter while adding information to a worksheet, Excel normally drops to the next cell down in the column. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.