Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Row Numbers.

Printing Row Numbers

by Allen Wyatt
(last updated August 26, 2017)

1

Maria wonders if it is possible to print out a worksheet and show the row numbers (1, 2, 3, etc.) on the printout. She wants just the row numbers, not the column letters.

The short answer is no, it is not possible. Excel allows you to print both row numbers and column letters, but not row numbers alone. You can, however, use a workaround to get row numbers. All you need to do is add a new column A (insert a blank column to the left of the existing column A) and then use this formula in each cell of the column:

=ROW()

The formula returns the row number of the formula's row. You can then format the column to appear any way desired, and then include the column in the printout. If you want to actually include a modified row number (perhaps you don't want to show the row number of the first two rows, which contain column headings), you can either delete the formulas in cells A1:A2 or you could adjust the row number starting in cell A3:

=ROW()-2

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3914) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Row Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Forms

If you have ever created several documents that contain the same basic information with only a few minor differences, ...

Discover More

Handling Leading Zeros in CSV Files

When dealing with files containing comma-separated values, you want to make sure that what gets imported into Excel ...

Discover More

Getting Rid of the "Enable Macros" Notice

Do you get tired of the dialog box that says "do you want to enable macros" that is displayed when you open a workbook. ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Printing a Number of Different Pages

If you don't need to print an entire workbook, it can be confusing to figure out how to print just certain pages. This ...

Discover More

Specifying an Order for Page Printing

When the data on a worksheet occupies more than one printed page, Excel can easily determine where the first page of data ...

Discover More

Setting Print Ranges for Multiple Worksheets

Need the same print range set for different worksheets in the same workbook? It can't be done in one step manually, but ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 6?

2019-05-30 11:02:08

Charlene

Thank you Allen, that was very helpful!


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.