Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Row Numbers.

Printing Row Numbers

by Allen Wyatt
(last updated August 26, 2017)

1

Maria wonders if it is possible to print out a worksheet and show the row numbers (1, 2, 3, etc.) on the printout. She wants just the row numbers, not the column letters.

The short answer is no, it is not possible. Excel allows you to print both row numbers and column letters, but not row numbers alone. You can, however, use a workaround to get row numbers. All you need to do is add a new column A (insert a blank column to the left of the existing column A) and then use this formula in each cell of the column:

=ROW()

The formula returns the row number of the formula's row. You can then format the column to appear any way desired, and then include the column in the printout. If you want to actually include a modified row number (perhaps you don't want to show the row number of the first two rows, which contain column headings), you can either delete the formulas in cells A1:A2 or you could adjust the row number starting in cell A3:

=ROW()-2

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3914) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Row Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Word Freezes When Working with Lots of Clip Art

Don't you hate it when Word freezes? Laurie has that problem when she works with clip art in her documents. There are any ...

Discover More

Getting Rid of Blue Squiggly Underlines

In an effort to make your writing better, Word uses "squiggly" underlines to mark things it thinks you may need to ...

Discover More

Determining a Format's Currency Symbol

Excel allows you to format numeric values in many different ways, including as currency. If you want to determine, in a ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Automatically Printing a Range

If you want to automatically print a particular area of your worksheet at a specific time of day, you'll love this tip. ...

Discover More

Hiding a Hyperlink on a Printout

Hyperlinks can be real handy in a workbook, but you may not always want them visible when you send the workbook to the ...

Discover More

Printing a Portion of a Worksheet

Need to print a portion of a worksheet, but don't want to waste paper by printing the whole thing? It's easy to print ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six minus 1?

2019-05-30 11:02:08

Charlene

Thank you Allen, that was very helpful!


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.