Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Row Numbers.

Printing Row Numbers

by Allen Wyatt
(last updated October 14, 2015)

Maria wonders if it is possible to print out a worksheet and show the row numbers (1, 2, 3, etc.) on the printout. She wants just the row numbers, not the column letters.

The short answer is no, it is not possible. Excel allows you to print both row numbers and column letters, but not row numbers alone. You can, however, use a workaround to get row numbers. All you need to do is add a new column A (insert a blank column to the left of the existing column A) and then use this formula in each cell of the column:

=ROW()

The formula returns the row number of the formula's row. You can then format the column to appear any way desired, and then include the column in the printout. If you want to actually include a modified row number (perhaps you don't want to show the row number of the first two rows, which contain column headings), you can either delete the formulas in cells A1:A2 or you could adjust the row number starting in cell A3:

=ROW()-2

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3914) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Row Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating Traditional Forms

Do you use Word to create printed forms? If so, here's some ideas and techniques you can use to make those forms look as good ...

Discover More

Reversing Type

Most text appears black on white, not white on black. If you want to change this so that your type is reversed, here's a ...

Discover More

Adding Smart Quotes through Macro Text

When text is added to your document by a macro, and that text includes quotes or apostrophes, Word won't change the quotes or ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (MENU)

Using Less Paper on Printouts

If a worksheet contains nothing but a bunch of values in column A, you may be loathe to print the worksheet and "waste" a ...

Discover More

Non-Printing Controls

Don't want your form controls to print out with your worksheet? Here's how to make sure that Excel excludes them from the ...

Discover More

Specifying an Order for Page Printing

When the data on a worksheet occupies more than one printed page, Excel can easily determine where the first page of data is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share