Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Taking a Picture.

Taking a Picture

by Allen Wyatt
(last updated August 14, 2017)

2

Excel provides a nifty little tool that allows you to create a picture from a range of cells, from a chart, or from another object in your worksheet. Follow these steps:

  1. Select the cells or other object you want a picture of. (If you select cells, they must be contiguous.)
  2. Hold down the Shift key as you click the Edit menu.
  3. Choose Copy Picture. Excel displays the Copy Picture dialog box. (See Figure 1.)
  4. Figure 1. The Copy Picture dialog box.

  5. In the top part of the dialog box, specify what you want in the picture.
  6. In the bottom part of the dialog box, specify how you want the graphic saved.
  7. Click OK.

The result is that you now have a graphic in the Clipboard—either a metapicture or a bitmap, depending on your choice in the bottom portion of the dialog box—that you can paste anywhere. Paste it in another workbook, paste it in an e-mail, or paste it in a Word document. You can paste it just about anywhere because it is no longer an Excel object, but an actual graphic.

You should know that if you choose "As Shown On Screen" in the Copy Picture dialog box, that doesn't mean that Excel copies the picture exactly as shown. The copied picture will always be at a 100% zoom magnification, regardless of what zoom setting you are using. Thus, if you are viewing your worksheet at 125% zoom, take a picture of some cells, and then paste the picture back into the workbook, it will look smaller than the rest of your workbook does because of how the picture is capture.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3523) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Taking a Picture.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inconsistent Formatting in an Index

When indexing a document, you may find that some of your index entries aren't formatted the save as your other index ...

Discover More

Noting Table Rows Containing a Character

If you want to have Word highlight rows in a table that contain a certain character, you need to resort to using a macro. ...

Discover More

Erratic Behavior of Ctrl+PgDn

Have you ever noticed that when you use Ctrl+PgDn or Ctrl+PgUp that Word may give you results you didn't expect. Here's ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Changing the Axis Scale

When creating a chart, you may want to adjust the default scaling that Excel applies to an axis. This is relatively easy ...

Discover More

Printing a Chart

It is inevitable that if you spend time creating a chart you will want to print that chart on your printer. Here's how ...

Discover More

Adding Drop Shadows

Want your shapes to really "pop" off the page? Add a drop shadow to them, as described in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 3?

2017-11-02 09:27:43

Ingmar Eidem

Hello
Thank you for your tips.
However I can tell you it does not seem to work in current Excel for Mac.
version 15.29.1
Any idea?
(In addition - I must say Excel in the Mac is a disaster - problems with VBA is extensive.)

Best regards
Ingmar


2012-05-05 02:25:16

Karthikeyan T

This is a Great tip...


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.