Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Stopping a Formula from Updating References.
Written by Allen Wyatt (last updated January 11, 2025)
This tip applies to Excel 97, 2000, 2002, and 2003
David wonders if there is a way he can make a formula not automatically update when he inserts a column that would otherwise affect the formula. For instance, if he has the formula =SUM(B:B) and then he inserts a column to the left of column B, the formula is automatically updated by Excel to =SUM(C:C). He doesn't want the formula to update; he still wants it to refer to column B after he inserts the new column.
One way to get the result you want is to use the OFFSET function to refer to column B. For instance, consider the following formula:
=SUM(OFFSET(A:A,0,1))
If this formula is in a cell, and you insert a column before column B, then the formula doesn't update; it still refers to column B. Why? Because the formula refers to column A and you didn't do anything to move column A. If you did insert a column before column A, then the formula would update to reference column B.
This means that the best way to handle the formula is to use the INDIRECT function, in this manner:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
=SUM(INDIRECT("B:B"))
The INDIRECT function uses text for a parameter, and since it is text it is not considered a reference to be updated by Excel. Regardless of inserting or deleting columns, the formula will always refer to column B.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3392) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Stopping a Formula from Updating References.
Program Successfully in Excel! This guide will provide you with all the information you need to automate any task in Excel and save time and effort. Learn how to extend Excel's functionality with VBA to create solutions not possible with the standard features. Includes latest information for Excel 2024 and Microsoft 365. Check out Mastering Excel VBA Programming today!
It is easy to use Excel functions to sum values based on criteria you establish, unless those criteria involve the ...
Discover MoreWhen you discover that there is an invalid reference in a workbook, you can have a bear of a time tracking down the ...
Discover MoreIf you have a string of text that is composed of digits and non-digits, you may want to know where the digits stop and ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments