Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Sudden Increases in Workbook File Size.

Sudden Increases in Workbook File Size

by Allen Wyatt
(last updated June 4, 2016)

1

Joe has a workbook into which he's been adding information for years. The workbook is normally about 5 MB in size, but recently jumped to 10 MB, two times the normal size. Joe was wondering what could cause such an increase.

Actually there are all sorts of reasons that the workbook size could have jumped. One is that you've added some additional objects to the workbook that were not there before, such as graphics objects. It is also possible that changes in any macros attached to the workbook could have greatly increased the file size.

It could also be due to adding a PivotTable or changing how the PivotTable is saved within the workbook. You might also check to see where the last cell in each worksheet is located (press Ctrl+End on each worksheet). If the lower-right corner of the worksheet seems completely out of whack, then you can delete whatever columns or rows are necessary to get the worksheet size back where it should be.

You might also check to see if the workbook is saved with sharing turned on. If it is, then the size of the file can sometimes increase dramatically.

Finally, if you changed the format used to save the workbook, then the file size can increase. Check to make sure that you are using the proper file format for the version of Excel you are using. It is also a good idea to use Save As (press F12) to save the workbook out into a new file, with the proper format. That way Excel will write the workbook file "from scratch" and have the greatest chance of creating the most compact file possible.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3115) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Sudden Increases in Workbook File Size.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off a Startup Sound

If you hear a sound when you start Word, it is because of some settings within Windows itself. You can use the Control ...

Discover More

Changing Links

If your worksheet is linked to data in other worksheets, you may need to change the link from time to time. Here's how to ...

Discover More

Renaming a File

Need to rename a disk file from within a macro? You can do it using the Name command, described in this tip.

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Jumping Around Folders

When you open a workbook in Excel, the Open dialog box always starts within the folder in which you were last working. ...

Discover More

Extracting File Names from a Path

If you have a full path designation for the location of a file on your hard drive, you may want a way for Excel to pull ...

Discover More

Selectively Importing Records

Want to easily control which records get imported from a text file into Excel? It's easy to do when you write the macro ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 2?

2019-03-09 09:21:19

Paul Kent

When adding or moving controls to a userform I regularly end up with many "ghost" controls.
For some reason copies are made of controls when clicking an existing controls.
This caused the workbook size to increase dramatically.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.