Removing Items from a Context Menu

by Allen Wyatt
(last updated March 12, 2016)

Don likes to use the Context menus that appear when he right-clicks on a cell. Once the Context menu is visible, he can press a shortcut key of whichever command he wants to perform. (The shortcut key is the underlined letter for each option on the Context menu.) The problem is that the Context menu has two items that use the same shortcut key: Copy and Create List. Since he never uses the Create List option, Don would love to get rid of it completely, so that only the Copy command is initiated by the C shortcut key.

The only way to change the Context menus is through a macro. The code to perform such a change is identical to the code used for other menus or command bars. There is a huge discussion (much too big for this tip) on how to make these types of changes in the Microsoft Knowledge Base, at this address:

http://support.microsoft.com/kb/830502

Additional information, specific to Context menus (what Microsoft confusingly calls Shortcut menus), can be found in this Knowledge Base article:

http://support.microsoft.com/kb/213209

While there is a wealth of information in these two articles, the actual code to modify the Context menu that appears when you right-click a cell is relatively simple. In fact, it can be boiled down to a single-line macro:

Sub RemoveCreateList()
    Application.CommandBars("Cell").Controls("Create List...").Delete
End Sub

Run the macro, and the Create List item is gone. You could remove any other item from the menu by simply replacing the "Create List..." text with the exact wording of the menu item you want to remove. When you later want to restore the menu, you run another single-line macro to reset it:

Sub ResetMenu()
    Application.CommandBars("Cell").Reset
End Sub

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3089) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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