Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Saving in Two Locations.
Written by Allen Wyatt (last updated June 29, 2024)
This tip applies to Excel 97, 2000, 2002, and 2003
Sam asked if there was a way to save the same workbook to two separate locations. For instance, one copy could be saved to the normal network location, and the other to a folder on the local hard drive.
There are any number of ways that this can be done. For instance, you could create your own macro that saves two versions of the same workbook. The macro could be assigned to a toolbar button, and then the button clicked when you want to save both copies. (In other words, you would bypass the normal Save function all together.)
Another approach is to make a small adjustment to how Excel saves the workbook. For instance, the following macro would be added to the ThisWorkbook object for the workbook:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Private Sub Workbook_BeforeSave(ByVal _
SaveAsUI As Boolean, Cancel As Boolean)
With ThisWorkbook
.SaveCopyAs ("c:\Backups\Backup of " & .Name)
End With
End Sub
This is an event handler, and it is triggered every time you go to do a save on the workbook. At that point, the macro is executed and a copy of the workbook is saved in the specified path on your local hard drive.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3042) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Saving in Two Locations.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
When you save your workbooks, Excel can also save a preview image (thumbnail) that can be displayed in the Open dialog ...
Discover MoreWhen you double-click on a workbook in Windows, the Excel program should be started and the workbook loaded. When this ...
Discover MoreWant to make your importing of text data faster than ever? Here are some ideas you can apply right away.
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments