Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Removing Spaces.

Removing Spaces

by Allen Wyatt
(last updated June 20, 2018)

Do you have a lot of data that contains spaces, and you need to remove those spaces? Perhaps you imported it from another program, or the spaces were entered by mistake. For example, you may have a large number of policy numbers in a worksheet, and there are spaces in the policy numbers. If you want to remove those spaces, there are two approaches you can use.

The first approach is to use the SUBSTITUTE function. Let's say that a policy number is in cell A5. In cell B5 you could use this formula:

=SUBSTITUTE(A5," ","")

The result is that cell B5 contains the policy number with all the spaces removed.

The second approach works well if you have a lot of cells containing spaces, and you want to remove them in one step. Create the following macro:

Sub NoSpaces()
    Dim c As Range

    For Each c In Selection.Cells
        c = Replace(c, " ", "")
    Next
End Sub

Select the cells you want to modify, and then run the macro. It examines each cell in the selected range, removing any spaces in that range. The result is then placed back in the same cell.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3037) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Removing Spaces.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Coordinate Colors

Tired of the default colors that Excel uses to display the row and column coordinates? You can modify the colors, but ...

Discover More

Reducing File Sizes for Workbooks with PivotTables

Need to reduce the size of your workbooks that contain PivotTables? Here's something you can try to minimize the ...

Discover More

Keeping Tables on One Page

Need to make sure that your smaller tables stay on a single page? Here's a handy trick you can use to enforce this rule.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Limiting Entry of Prior Dates

Want to establish a "bottom limit" on what dates can be entered in a cell? This tip presents two different ways you can ...

Discover More

Three-Dimensional Transpositions

Excel makes it easy to transpose your data so that rows become columns and columns rows. It doesn't have a built-in ...

Discover More

Using Slashed Zeroes

To reduce the chances of confusion in presenting data, some people like to use zeroes with slashes through them. If you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.