Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Clearing the Print Area.

Clearing the Print Area

by Allen Wyatt
(last updated October 31, 2015)

3

In other issues of ExcelTips you learn how you can set a print area within a worksheet. This special area is used to define exactly what range you want printed. At some point you may need to delete the print area. (By "delete" I mean to get rid of the special area designation, not the information contained within that area.)

To clear the print area, follow these steps:

  1. Choose Print Area from the File menu. Excel displays a submenu.
  2. Choose Clear Print Area from the submenu.

Pretty easy, huh? Well, there are other ways you can go about clearing the print area, as well. This is one that I like to use from time to time:

  1. Choose Name from the Insert menu. Excel displays a submenu.
  2. Choose Define from the submenu. Excel displays the Define Name dialog box. (See Figure 1.)
  3. Figure 1. The Define Name dialog box.

  4. Look in the list of defined names for one called Print_Area. This is the definition of your print area. (If you don't see an entry by this name, there is no print area defined in your workbook.)
  5. Select the Print_Area entry and click on Delete. The entry is removed, and your print area is now deleted.
  6. Click on Close to dismiss the dialog box.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2963) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Clearing the Print Area.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Non-Printing Notes

Adding notes to your document in Word is a handy tool. But what if you don't want those notes to be seen on the screen or ...

Discover More

Counting Unique Values

Need to know a count of unique values in a range of cells? There are a couple of ways you can tackle the problem.

Discover More

Using Data Forms

Lots of people prefer to enter information directly into Excel, but there is another way that may be helpful: Using data ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Printing Multiple Selections

Need to print several portions of a worksheet all on a single piece of paper? Here's an easy way you can get what you need ...

Discover More

Adding the Set Print Area Tool

Spend a lot of time defining print areas in your workbooks? You might benefit by adding a Set Print Area tool that makes ...

Discover More

Printing Columns and Rows

If you want to print just the contents of a number of rows and columns, it can be challenging to get the output you want. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 5?

2016-11-01 15:01:10

michael thomas

I tried to print my data in portrait format. Then I see that landscape is more suitable. Then I can't clear the (portrait)page area names with neither of your suggestions.
So I marked the page and exported it as a csv file and loaded it back to a new file as xls data. data, columns etc. had to be reformatted.
(I don't know how to export a whole xls file, but exporting a worksheet works)


2015-10-31 21:58:30

John Wirt

Useful tip today. john Wirt


2015-10-31 17:20:21

Mandora

In VBA, the following code will clear a print range before setting a new one.

ActiveSheet.PageSetup.PrintArea = ""


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.