Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Quickly Updating Values.

Quickly Updating Values

by Allen Wyatt
(last updated July 15, 2020)

Many people use Excel to keep track of important information, such as price sheets or cost tables. This data is then used to help calculate proposals or to figure out how much should be charged to customers. It is not uncommon to need to update information in these tables on a periodic basis. For instance, your company may decide that it will increase all prices in the company by ten percent this year.

If you have rather large pricing tables, you may not know the best way to update the prices by the ten percent. Obviously you could make a secondary table and then base the information in that table on a formula, such as =B3 * 1.1. This is actually more work than is necessary, however. Excel provides a much quicker way to update values in a table by a uniform amount. Simply follow these steps:

  1. Select an empty cell, somewhere outside the range used by your pricing table.
  2. Enter the value 1.1 in the empty cell.
  3. With the cell selected, press Ctrl+C to copy its contents to the Clipboard.
  4. Select the entire pricing table. You should not select any headers or non-numeric information in the table.
  5. Choose the Paste Special option from the Edit menu. Excel displays the Paste Special dialog box. (See Figure 1.)
  6. Figure 1. The Paste Special dialog box.

  7. In the Operation area of the dialog box, make sure you select the Multiply option.
  8. Click on OK.
  9. Select the cell where you entered the value in step 2.
  10. Press the Delete key.

That's it! All the values in your pricing table now show a ten percent increase from their previous values.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2956) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Quickly Updating Values.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using a Standard Format in a Suggested File Name

Many companies (and some individuals) use specific formats for naming their documents. If you want Word to recognize your ...

Discover More

Absolutely Positioning a Graphic

Want a graphic to appear at a precise place on the page? It's easy to gain control by following the steps in this tip.

Discover More

Deleting Freezes Computer

Sometimes a strange object or text may appear in your document, as happened to Sharon. To complicate the situation, her ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Sequentially Inputting Information

When entering data in a worksheet, you may only want to add information to the cells in a particular range. You can ...

Discover More

Controlling Where You Edit Cell Contents

You can edit cell information either in the Formula bar or in the cell itself. Here's how you can configure Excel to ...

Discover More

Automatically Breaking Text

Want to convert the text in a cell so that it wraps after every word? You could edit the cell and press Alt+Enter after ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.