Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing a List of Named Ranges.

Printing a List of Named Ranges

by Allen Wyatt
(last updated February 8, 2014)

8

Anyone who has created a large workbook knows that it is very easy to create a large list of named ranges. Managing those ranges, particularly if you inherit the workbook from someone else, is a much harder task. Part of the problem is that you may lose track of all your ranges and what they refer to.

Having a list of the names in your workbook could be helpful. To get a list, follow these steps:

  1. Select the cell where you want the list to start. Since a name list can occupy a good deal of space, you may want to select a cell in a blank worksheet.
  2. Choose the Name option from the Insert menu. Excel displays a submenu.
  3. Choose Paste from the submenu. (This option is not available if there are no named ranges in your workbook.) Excel displays the Paste Name dialog box.
  4. Click on Paste List. The two-column list of names and their ranges are inserted.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2944) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing a List of Named Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Merging Table Cells

Want to create cells that span multiple columns or multiple rows? You do this in Word by merging cells together. Here's how ...

Discover More

Font Substitution Problems

When your document uses fonts that are not available on your computer system, Word substitutes other fonts that it feels are ...

Discover More

Understanding Operators

At the heart of working with Excel is the process of creating formulas that calculate results based on information within a ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Calculating Only the Active Workbook

When you enter information into a workbook, Excel automatically recalculates every worksheet in every open workbook on your ...

Discover More

Opening Multiple Workbooks at Once

Need to open a bunch of workbooks from within Excel? It's easy to do when you construct a selection set in the Open dialog ...

Discover More

Creating Individual Workbooks

Workbooks can contain many worksheets. If you want to pull a workbook apart and create a whole series of workbooks based on ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 5?

2016-04-12 09:54:22

JMJ

@Jack
Hi, you should read the lines at the top of the page: "This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003"
In these versions, the tip is by no means "gibberish", and works perfectly!
J-M J


2015-12-04 14:02:33

michael adel

To Paste Names In Excel 2013 - this worked (partially) for me:
1 - Select a blank area of a worksheet
(Suggest using a new worksheet)
2 - Select Formulas tab
3 - Under Defined Names select Use in Formula
4 - Select last option 'Paste Names'

Note: Not all range names (or columns) will be in this list. Only named ranges that are 'Scoped to Workbook' are listed. (I see over 25 names via Name Manager, but only 8 show up using this technique.)

Note: When you use Name Manager you see five columns (Name, Value, Refers To, Scope, Comment). Paste Names doesn't provide column headings but you only get 'Name' and 'Refers To'.

I took a screen shot to get a hardcopy of the range names. I hope someone has a way to capture all names and all columns into cells.

Please, if you suggest something make sure it works before posting - rather than "try xyz".


2015-10-04 15:17:25

Jack

Thank you Mary for the correct instruction, other than that this advice is gibberish...!!!


2015-09-29 02:28:23

sreekhosh

Wow this saved lot of time


2015-08-12 23:14:46

Mary Moore

I am an instructor who teaches Excel 2013 and below are the steps to list the range names you created in your workbook

1. Click the Formulas tab
2. Click the drop-down arrow for the Use in Formula button
3. Select Paste Names
4. Click the Paste List button


2015-05-31 14:53:59

Ricky

How do you do this in the Mac version of excel 2011?


2015-04-29 19:54:25

Phippsey

I found a Youtube demo on how to do this. In Excel 2013 (have not tried other versions) press the F3 key to get the dialog box. I too could not find the "Name option" using the instructions above


2015-03-22 12:14:56

John Stafford

Can you add a picture of this, not finding it the latest version of excel... in the insert tab... off to another website....


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.