Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing a List of Named Ranges.

Printing a List of Named Ranges

by Allen Wyatt
(last updated February 8, 2014)

8

Anyone who has created a large workbook knows that it is very easy to create a large list of named ranges. Managing those ranges, particularly if you inherit the workbook from someone else, is a much harder task. Part of the problem is that you may lose track of all your ranges and what they refer to.

Having a list of the names in your workbook could be helpful. To get a list, follow these steps:

  1. Select the cell where you want the list to start. Since a name list can occupy a good deal of space, you may want to select a cell in a blank worksheet.
  2. Choose the Name option from the Insert menu. Excel displays a submenu.
  3. Choose Paste from the submenu. (This option is not available if there are no named ranges in your workbook.) Excel displays the Paste Name dialog box.
  4. Click on Paste List. The two-column list of names and their ranges are inserted.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2944) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing a List of Named Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Copying Formatting

Excel provides a couple of different ways to copy formatting from one cell to another. Perhaps the easiest way is to use the ...

Discover More

Getting a File Name

Does your macro need to allow the user to specify a particular file name that should be used by the macro? Here's a quick ...

Discover More

Moving the House Number to Its Own Cell

Excel is great at manipulating data, but sometimes it is difficult to figure out the best way to do the manipulation. This ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Comparing Workbooks

Do you need to compare two workbooks to each other? While you can use specialized third-party software to do the comparisons, ...

Discover More

Invalid Names when Opening Workbook

Don't you hate opening a workbook and seeing error messages? If you see a message that some "invalid names" were detected in ...

Discover More

Closing All Open Workbooks

Excel provides a handy (but little-known) shortcut for closing all the workbooks you have open. This tip explains how easy it ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 1?

2016-04-12 09:54:22

JMJ

@Jack
Hi, you should read the lines at the top of the page: "This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003"
In these versions, the tip is by no means "gibberish", and works perfectly!
J-M J


2015-12-04 14:02:33

michael adel

To Paste Names In Excel 2013 - this worked (partially) for me:
1 - Select a blank area of a worksheet
(Suggest using a new worksheet)
2 - Select Formulas tab
3 - Under Defined Names select Use in Formula
4 - Select last option 'Paste Names'

Note: Not all range names (or columns) will be in this list. Only named ranges that are 'Scoped to Workbook' are listed. (I see over 25 names via Name Manager, but only 8 show up using this technique.)

Note: When you use Name Manager you see five columns (Name, Value, Refers To, Scope, Comment). Paste Names doesn't provide column headings but you only get 'Name' and 'Refers To'.

I took a screen shot to get a hardcopy of the range names. I hope someone has a way to capture all names and all columns into cells.

Please, if you suggest something make sure it works before posting - rather than "try xyz".


2015-10-04 15:17:25

Jack

Thank you Mary for the correct instruction, other than that this advice is gibberish...!!!


2015-09-29 02:28:23

sreekhosh

Wow this saved lot of time


2015-08-12 23:14:46

Mary Moore

I am an instructor who teaches Excel 2013 and below are the steps to list the range names you created in your workbook

1. Click the Formulas tab
2. Click the drop-down arrow for the Use in Formula button
3. Select Paste Names
4. Click the Paste List button


2015-05-31 14:53:59

Ricky

How do you do this in the Mac version of excel 2011?


2015-04-29 19:54:25

Phippsey

I found a Youtube demo on how to do this. In Excel 2013 (have not tried other versions) press the F3 key to get the dialog box. I too could not find the "Name option" using the instructions above


2015-03-22 12:14:56

John Stafford

Can you add a picture of this, not finding it the latest version of excel... in the insert tab... off to another website....


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.