Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Opening a Workbook as Read-Only.

Opening a Workbook as Read-Only

Written by Allen Wyatt (last updated August 14, 2021)
This tip applies to Excel 97, 2000, 2002, and 2003

There may be times when you want to open a workbook as read-only. This means you will not be able to save any changes to the workbook you are loading. You can use the Save As option from the File menu in order to save the workbook using a different filename, however. Opening a workbook as read-only is self-insurance so you don't inadvertently mess up your file. To open a workbook as read-only, follow these steps:

  1. Select Open from the File menu, or click on the Open tool on the toolbar. You will see the Open dialog box.
  2. Locate the workbook you want to open and then click once on the filename.
  3. Click the down-arrow at the right side of the Open button. Excel displays a list of different ways you can open the workbook.
  4. Choose Open Read-Only from the menu.

If you are still using Excel 97, then the steps are a bit different.

  1. Select Open from the File menu, or click on the Open tool on the toolbar. You will see the Open dialog box.
  2. Locate the workbook you want to open and then click once on the filename.
  3. Click on the Commands and Settings button. (It is the right-most button on the toolbar in the Open dialog box.) This displays a Context menu.
  4. Choose Open Read Only from the Context menu.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2223) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Opening a Workbook as Read-Only.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Get Rid of Web Stuff

When you copy information from a Web page and paste it into a worksheet, you can end up with more than you bargained for. ...

Discover More

Pushing Dates Into Last Month

Excel is great when it comes to working with dates and times. You can even do math on dates. One such easy manipulation ...

Discover More

Default Font for Comments

Want your comments to stand out a bit more than normal or, to the contrary, to be minimized? You can affect how comments ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2019 For Dummies today!

More ExcelTips (menu)

Unwanted Read-Only Workbook Status

Once a workbook assumes a "read-only" status, it can be a real pain to get that status removed. This tip explains why and ...

Discover More

Working With Multiple Workbooks

Need to do work in more than one workbook at a time? For many, this ability is a necessity. Excel allows you to easily ...

Discover More

Hanging When Opening a Workbook

If you are opening a workbook and Excel seems to hang without ever fully loading, it could be due to a number of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2025 Sharon Parq Associates, Inc.