Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Extracting E-mail Addresses from Hyperlinks.

Extracting E-mail Addresses from Hyperlinks

by Allen Wyatt
(last updated June 9, 2015)

3

Do you have a worksheet that has a bunch of e-mail addresses in it, as a series of hyperlinks? If so, you may be interested in a way to pull out those addresses and put them into cells as plain text. There are a few ways you can perform this task.

The first method is to remember that the hyperlinks for e-mail addresses all start with the text "mailto" followed by a colon. Thus, you can use a formula that will strip out the first part of the hyperlink. For instance, if the e-mail hyperlink is in cell A1, you can use this formula:

=RIGHT(A1,LEN(A1)-7)

This checks the length of the cell contents, and then extracts all of it except the first seven characters, which is the "mailto:" portion. You could also use a formula that relies on the SUBSTITUTE function:

=SUBSTITUTE(A1,"mailto:","")

If you prefer, you can use a macro to do the conversion from hyperlink to text-only e-mail address. The following single-line macro is a user-defined function that returns the converted hyperlink:

Function ExtractEmailAddress(rCell As Range)
    ExtractEmailAddress = _
      Mid(rCell.Hyperlinks(1).Address, 8)
End Function

In order to use the macro, all you need to do is use the function in some cell of your worksheet, in this manner:

=ExtractEmailAddress(A1)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2897) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Extracting E-mail Addresses from Hyperlinks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining the Number of Visible Columns

When using a macro to process information in a worksheet, you may want that macro to figure out how many columns are visible ...

Discover More

Creating a Footer

Adding a predefined footer to your worksheets is easy, and it helps convey valuable information when you make a printout. ...

Discover More

Displaying the Navigation Pane when Opening a Document

The Navigation pane can be a big help in moving around a document. If you want to make sure it is always displayed for your ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Automatic Text in an E-mail

When creating an e-mail address hyperlink using the Insert Hyperlink dialog box, Excel allows you to enter a subject for the ...

Discover More

Sending Single Worksheets via E-mail

Got a single worksheet that you want to e-mail to someone, but don't want them to see the rest of the worksheets in the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

2016-11-21 00:04:41

Hills998

Sorry this did not extract the email address to another cell

Is there any another suggestions


2016-07-16 09:34:12

Big

Neither of these work in excel office 365


2013-01-19 14:29:09

jackt

sorry, that was no help in removing mailto: and extracting email addres into cell


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.