Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Extracting E-mail Addresses from Hyperlinks.
Do you have a worksheet that has a bunch of e-mail addresses in it, as a series of hyperlinks? If so, you may be interested in a way to pull out those addresses and put them into cells as plain text. There are a few ways you can perform this task.
The first method is to remember that the hyperlinks for e-mail addresses all start with the text "mailto" followed by a colon. Thus, you can use a formula that will strip out the first part of the hyperlink. For instance, if the e-mail hyperlink is in cell A1, you can use this formula:
=RIGHT(A1,LEN(A1)-7)
This checks the length of the cell contents, and then extracts all of it except the first seven characters, which is the "mailto:" portion. You could also use a formula that relies on the SUBSTITUTE function:
=SUBSTITUTE(A1,"mailto:","")
If you prefer, you can use a macro to do the conversion from hyperlink to text-only e-mail address. The following single-line macro is a user-defined function that returns the converted hyperlink:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
Function ExtractEmailAddress(rCell As Range)
ExtractEmailAddress = _
Mid(rCell.Hyperlinks(1).Address, 8)
End Function
In order to use the macro, all you need to do is use the function in some cell of your worksheet, in this manner:
=ExtractEmailAddress(A1)
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2897) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Extracting E-mail Addresses from Hyperlinks.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
Got a single worksheet that you want to e-mail to someone, but don't want them to see the rest of the worksheets in the ...
Discover MoreWhen creating an e-mail address hyperlink using the Insert Hyperlink dialog box, Excel allows you to enter a subject for ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2020 Sharon Parq Associates, Inc.
Comments