Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Filtering Columns for Unique Values.

Filtering Columns for Unique Values

Written by Allen Wyatt (last updated September 12, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003

It is not unusual to acquire or develop data tables that have duplicate values in a column. If you want to see only the unique values, without the duplicates, you want to filter your data table. Excel makes this rather easy for must scenarios. For instance, let's say you have a data table in which you have part numbers in column A. If you want to filter the list so you see only unique part numbers, you can follow these steps:

  1. Select one of the cells in the list of part numbers.
  2. Choose Filter from the Data menu, then choose Advanced Filter. Excel displays the Advanced Filter dialog box. (See Figure 1.)

    3. Figure 1. The Advanced Filter dialog box.

  3. I always like to choose the Copy to Another Location option.
  4. In the Copy To field, specify the cell where you want the list of unique, filtered values to be copied.
  5. Make sure the Unique Records Only check box is selected.
  6. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2754) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Filtering Columns for Unique Values.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

File Sizes in Word

The size of files created by Word depends on the version of the program you are using. Here's an analysis of the minimum ...

Discover More

Using MPF Graphic Files

There are all sorts of file formats used to store graphics. You might think that one of those formats is the MPF format, ...

Discover More

Inserting the Date Your Document was Last Saved

Word keeps track of the date each time you save your document. If you want to insert that "save date" in your document, ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Pasting Leading Zeroes

Paste information into a worksheet, and you may be surprised to see leading zeroes disappear before your eyes. Here's how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2024 Sharon Parq Associates, Inc.