Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Correctly Saving Delimited Files.
Raymond indicated that he was having some problems properly exporting delimited files from within Excel. Raymond was requesting that Excel create a file using the tab character as a delimiter. It seems that Excel would not reliably add a tab character at the end of a row when the last field in the row was empty.
Actually, this is how Excel is designed to operate. When exporting information to a delimited file, each row in the data table is handled independently. If one particular row has fewer fields than other rows, Excel doesn't "pad out" the exported row with "blank" fields. This can, of course, lead to problems with some other programs that use the Excel-created file and rely on a static number of fields in each input row.
A workaround for this potential problem is to simply make sure that Excel always has something in every cell of the final column of your data table. This is actually easier than it sounds—all you need to do is make sure the right-most column contains some unique text string, perhaps something like [{|}]. (It is unlikely that such a string would be used elsewhere in your data.) When you export to a delimited file, Excel will always export the same number of fields per row, right up to the unique text string. Then, when you import the delimited file into your other program, you can instruct it to ignore the last field of each row that it imports.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2589) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Correctly Saving Delimited Files.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
If you need to combine the contents of a bunch of workbooks into a single workbook, the process can get tedious. Here's a ...
Discover MoreKeeping tabs on the size of a workbook can be important when using Excel. You have a couple of options that will allow ...
Discover MoreIf you don't like the way that Excel exports information you intend to use with other programs, then your best bet is to ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2020 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
Comments