Written by Allen Wyatt (last updated September 9, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003
If you use comments in your worksheets quite a bit, you may wonder if there is a way to print the comments, but without the name and colon that normally preface every comment. Unfortunately, there is no built-in way to accomplish this in Excel. However, a macro can be used to quickly pull all the comments from a worksheet and place them in their own worksheet. This worksheet could then be printed, as it would amount to a compendium of all the comments. The macro is as follows:
Sub Workbook_BeforePrint(Cancel As Boolean) myCount = 0 For Each c In ActiveSheet.Comments myCount = myCount + 1 myComment = ActiveSheet.Comments(myCount).Text Sheets(2).Range("a1").Offset(myCount, 0).Value = _ Mid(myComment,InStr(myComment, Chr(10))) Next End Sub
This macro places the comments on the second worksheet in a workbook, so if you want them on a different worksheet (so you don't overwrite information already on the second sheet) you will have to make a modification to the Sheets(2) object.
Note, as well, that the macro name is Workbook_BeforePrint. This means that the macro will run every time you go to print your worksheet.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2521) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adjusting Comment Printouts.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel Data Analysis and Business Modeling today!
Got a bunch of worksheets and you want to save paper by printing multiple worksheets on a single piece of paper? There ...
Discover MoreNeed to print just a few pages from a group of worksheets? The easiest way to handle the task may be through a macro, as ...
Discover MoreWhen you print out a filtered worksheet, you may want some sort of printed record as to what filtering was applied to the ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments