Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adjusting Comment Printouts.
If you use comments in your worksheets quite a bit, you may wonder if there is a way to print the comments, but without the name and colon that normally preface every comment. Unfortunately, there is no built-in way to accomplish this in Excel. However, a macro can be used to quickly pull all the comments from a worksheet and place them in their own worksheet. This worksheet could then be printed, as it would amount to a compendium of all the comments. The macro is as follows:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
Sub Workbook_BeforePrint(Cancel As Boolean)
myCount = 0
For Each c In ActiveSheet.Comments
myCount = myCount + 1
myComment = ActiveSheet.Comments(myCount).Text
Sheets(2).Range("a1").Offset(myCount, 0).Value = _
Mid(myComment,InStr(myComment, Chr(10)))
Next
End Sub
This macro places the comments on the second worksheet in a workbook, so if you want them on a different worksheet (so you don't overwrite information already on the second sheet) you will have to make a modification to the Sheets(2) object.
Note, as well, that the macro name is Workbook_BeforePrint. This means that the macro will run every time you go to print your worksheet.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2521) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adjusting Comment Printouts.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
If you need to make what Excel prints be based upon conditions in a worksheet, you'll love the information in this tip. ...
Discover MoreExcel allows you to repeat rows at the top of every page of a printout. If you want to repeat rows at the bottom of every ...
Discover MoreDo you have a worksheet from which you need to print only portions of the data available? There are two ways you can ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2014-08-28 17:26:20
Mary Physics
I use Excel to track the classes I do equipment setups for at a local college as a technician. It's all on 1 spread sheet. Columns are class names, rows are weeks in the semester. It's a 10 x 15 matrix (not counting extra info outside that part of the whole spreadsheet), more or less, with columns hidden if classes don't run. Most of the cells have comments with setup instructions to workers in them, & they are long, listing all items needed & physical descriptions, in case pictures don't come up. I don't want to print all comments at once, but only 1 or 2 as I need to. How can I print individual comment contents, especially if they are longer than the screen is long - as in what 'select all' (CTRL-A) used to do in Edit, but inside a comment, not only in the whole Excel worksheet. Thanks.
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Comments