Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Copying Named Ranges.

Copying Named Ranges

by Allen Wyatt
(last updated December 8, 2014)

2

Graeme has a workbook that has a large number (120+) named ranges defined within it. He would like to copy the range names and definitions to a different workbook. Thus, after copying, the range named MyRange1 which refers to the range C7:H22 in the original workbook will exist in the target workbook and refer to the same range, in the target workbook. Nothing else should be copied from the original workbook to the target—just the range names and definitions.

The easiest way to do this is with a macro that steps through each of your defined names and copies the name definition to the target workbook. Here's an example:

Sub CopyNames()
    Dim Source As Workbook
    Dim Target As Workbook
    Dim n As Name

    Set Source = ActiveWorkbook
    Set Target = Workbooks("Book2.xlsx")

    For Each n In Source.Names
        Target.Names.Add Name:=n.Name, RefersTo:=n.Value
    Next
End Sub

Note that the majority of the work in the macro is done in the For Each loop that steps through all the defined names. It creates the name in the target workbook and gives it the same assignment as it had in the source workbook (contained in the Value property).

It should be noted that, by default, named ranges include the name of the worksheet in the Value property. If the source workbook has a named range that refers to, say, Sheet4 and there is no Sheet4 in the target workbook, then the addition of the name fails. The macro doesn't generate an error; it simply doesn't create the new named range. The solution is to either (a) make sure that there target workbook contains the same sheet names as the source workbook or (b) modify the macro so that it recognizes that there are missing sheets and takes whatever action is appropriate.

If you prefer to not create a macro, then the easiest method may be to copy your worksheets from the source workbook to a target workbook. Excel generally copies the named ranges along with the worksheets. The only time this would not be a satisfactory approach is if the target workbook already has worksheets with the same names as those worksheets you might want to copy. In that case, you'd be best to use the macro approach.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2469) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Copying Named Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding the Select Case Structure

Programming structures are an important tool used by any programmer. The VBA language used by Word's macros includes several ...

Discover More

Viewing Two Worksheets At Once

If you need to work on two worksheets in the same workbook at the same time, Excel makes this rather easy to do. All you need ...

Discover More

Understanding the VLOOKUP Function

Functions are at the heart of Excel's power in working with data. One of the most misunderstood functions provided by Excel ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Getting User Input in a Dialog Box

Want to get some input from the users of your workbooks? You can do it by using the InputBox function in a macro.

Discover More

Inserting Worksheet Values with a Macro

Macros are often used to process information in a worksheet. You may need your macro to change the values stored in cells; ...

Discover More

Clearing the Undo Stack in a Macro

Excel keeps track of the actions you take so that you can undo those actions if any are taken in error. You may want to clear ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 8?

2015-09-02 07:26:07

JMJ

For me, it does work in Excel 2003. The only problem occurs if the name to copy refers to an invalid range (by example csp=#REF!$D$12) then an error 1004 is raised.
Hope this helps.
JMJ


2012-02-14 11:01:23

Bill

This seems to be a Word not an Excel object. I was unable to get it to work in Excel 2003!


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.