Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Creating Individual Workbooks.

Creating Individual Workbooks

by Allen Wyatt
(last updated June 10, 2015)

1

If you use Excel quite a bit, you know you may get some rather large workbooks from colleagues. Often it is desirable to break the workbook down, so that each worksheet is in its own workbook. While this can be done manually, the process quickly becomes tedious if you have a lot of breaking down to do.

This sort of repetitive work is a natural for a macro. The following macro, called BreakItUp, creates individual workbook files based on the worksheets in the current workbook. Thus, if the current workbook contains 25 worksheets, running this macro results in 25 individual Excel workbook files being created. Each workbook has a single worksheet, and the name of the workbook is the same as that of the worksheet.

Sub BreakItUp()
    Dim sht As Worksheet
    Dim NFName As String
    Const WBPath = "C:\"

    For Each sht In ActiveWorkbook.Worksheets
        sht.Copy
        NFName = WBPath & sht.Name & ".xls"
        ActiveWorkbook.SaveAs FileName:=NFName, _
            FileFormat:=xlNormal, CreateBackup:=False
        ActiveWindow.Close
    Next
End Sub

The BreakItUp macro stores the new workbooks in the root directory on the C: drive. If you want your workbooks saved in a different place, you can simply change the line in which the WBPath constant is created.

You should also know that it is relatively easy to crash this macro. For instance, if you use a character in a worksheet name that is not "legal" for a file name, the macro will rudely stop when it tries to create the file. Of course, you could easily make the modifications to the macro to check for and replace such illegal characters.

Another potential pitfall for the macro is that it will stop running if a file already exists that has the same name as a worksheet. For instance, let's suppose you have a worksheet named MySheet1. If there is already a file on disk called MySheet1.xls, then the macro will stop when it tries to overwrite the file. You can get around this by making sure there are no file name conflicts in the directory where the workbooks are being saved.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2230) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Creating Individual Workbooks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Page Margins

When getting ready to print your worksheet, you may want to take a moment to check what margins Excel will use on the ...

Discover More

Removing a Directory

Your macro, in the course of doing some processing, may create a directory that you later need to delete. Here's how to get ...

Discover More

Converting Text to Uppercase in a Macro

Macros are often used to process documents. If part of the processing involves making text selections uppercase, Word ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Accessing a Problem Shared Workbook

What are you to do is you share a workbook with others, and then suddenly the workbook won't open properly? Dealing with a ...

Discover More

Sharing Your Workbook

Need to allow others to contribute to your Excel workbook? It's easy to do if you just share it. This tip provides an ...

Discover More

Printing Workbooks in a Folder

This tip presents two techniques you can use to print multiple workbooks all at the same time. Both techniques involve ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 3?

2012-11-10 04:59:13

B. Fitzpatrick

This may not work that well if formulas on a worksheet reference formulas on other worksheets in the original workbook


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.