Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Creating Individual Workbooks.

Creating Individual Workbooks

by Allen Wyatt
(last updated June 25, 2018)

If you use Excel quite a bit, you know you may get some rather large workbooks from colleagues. Often it is desirable to break the workbook down, so that each worksheet is in its own workbook. While this can be done manually, the process quickly becomes tedious if you have a lot of breaking down to do.

This sort of repetitive work is a natural for a macro. The following macro, called BreakItUp, creates individual workbook files based on the worksheets in the current workbook. Thus, if the current workbook contains 25 worksheets, running this macro results in 25 individual Excel workbook files being created. Each workbook has a single worksheet, and the name of the workbook is the same as that of the worksheet.

Sub BreakItUp()
    Dim sht As Worksheet
    Dim NFName As String
    Const WBPath = "C:\"

    For Each sht In ActiveWorkbook.Worksheets
        sht.Copy
        NFName = WBPath & sht.Name & ".xls"
        ActiveWorkbook.SaveAs FileName:=NFName, _
            FileFormat:=xlNormal, CreateBackup:=False
        ActiveWindow.Close
    Next
End Sub

The BreakItUp macro stores the new workbooks in the root directory on the C: drive. If you want your workbooks saved in a different place, you can simply change the line in which the WBPath constant is created.

You should also know that it is relatively easy to crash this macro. For instance, if you use a character in a worksheet name that is not "legal" for a file name, the macro will rudely stop when it tries to create the file. Of course, you could easily make the modifications to the macro to check for and replace such illegal characters.

Another potential pitfall for the macro is that it will stop running if a file already exists that has the same name as a worksheet. For instance, let's suppose you have a worksheet named MySheet1. If there is already a file on disk called MySheet1.xls, then the macro will stop when it tries to overwrite the file. You can get around this by making sure there are no file name conflicts in the directory where the workbooks are being saved.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2230) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Creating Individual Workbooks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating a Table of Contents from TOC Fields

If you inserted a bunch of TOC fields in your document, you can create your table of contents quite easily based on those ...

Discover More

Forcing Stubborn Recalculation

Have you ever recalculated a worksheet, only to notice that not everything calculated as it should? Here's a way you can ...

Discover More

Drawing Lines

Lines are one of the most common graphic elements to be added to documents. Here's how you can add the lines you want.

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Printing Workbooks in a Folder

This tip presents two techniques you can use to print multiple workbooks all at the same time. Both techniques involve ...

Discover More

Opening Two Workbooks with the Same Name

If you have two workbooks that each have the same name, opening them at the same time in Excel could cause some problems. ...

Discover More

Using a Single Password for Multiple Workbooks

While password protecting a workbook does provide some security for the contents in the workbook, if you have several ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.