Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Multiple Worksheet Ranges.

Printing Multiple Worksheet Ranges

Written by Allen Wyatt (last updated August 17, 2019)
This tip applies to Excel 97, 2000, 2002, and 2003

If you have multiple named ranges that you want to print (and the ranges are on the same worksheet), you may be wondering how you can easily do this in Excel. The easiest way is by following these steps:

  1. Make sure the worksheet whose named ranges you want to print is selected.
  2. Choose Print Area from the File menu. Excel displays a submenu.
  3. Choose Clear Print Area from the submenu. This clears the print area, just in case one was previously defined.
  4. Using the Name Box drop-down list (right above cell A1), select the first named range you want printed.
  5. Hold down the Ctrl key and use the Name Box drop-down list to select each of the other named ranges you want to print.
  6. Choose Print Area from the File menu. Excel displays a submenu.
  7. Choose Set Print Area from the submenu. Excel marks each of your ranges as part of the print area.
  8. Print as you normally would.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2214) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Multiple Worksheet Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Shrinking Cell Contents

Need to cram a bunch of text all on a single line in a cell? You can do it with one of the lesser-known settings in Excel.

Discover More

Changing the Way Footnotes Are Numbered

Most footnotes in a document start numbering with the number 1 and proceed from there through the rest of your document. ...

Discover More

Printing Comments

Comments can be a boon when you want to annotate your worksheets. If you want, you can instruct Excel to print the ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Clearing the Print Area

Excel allows you to specify which portions of a worksheet should be printed when you send output to your printer. If you ...

Discover More

Adding the Set Print Area Tool

Spend a lot of time defining print areas in your workbooks? You might benefit by adding a Set Print Area tool that makes ...

Discover More

Printing Multiple Selections

Need to print several portions of a worksheet all on a single piece of paper? Here's an easy way you can get what you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2023 Sharon Parq Associates, Inc.