Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Multiple Worksheet Ranges.

Printing Multiple Worksheet Ranges

by Allen Wyatt
(last updated August 17, 2019)

If you have multiple named ranges that you want to print (and the ranges are on the same worksheet), you may be wondering how you can easily do this in Excel. The easiest way is by following these steps:

  1. Make sure the worksheet whose named ranges you want to print is selected.
  2. Choose Print Area from the File menu. Excel displays a submenu.
  3. Choose Clear Print Area from the submenu. This clears the print area, just in case one was previously defined.
  4. Using the Name Box drop-down list (right above cell A1), select the first named range you want printed.
  5. Hold down the Ctrl key and use the Name Box drop-down list to select each of the other named ranges you want to print.
  6. Choose Print Area from the File menu. Excel displays a submenu.
  7. Choose Set Print Area from the submenu. Excel marks each of your ranges as part of the print area.
  8. Print as you normally would.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2214) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Multiple Worksheet Ranges.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Turning Off Default First Page Numbering

Ever want to change the default settings for how Word handles page numbering? Word doesn't make this as easy as you would ...

Discover More

Getting Rid of Hyperlinks in Footnotes

When you add hyperlinks to a document, Word makes them active, meaning you can click them to open the target of the ...

Discover More

Wrong Values Merged from Excel

When you use an Excel workbook as a data source for your merged document, you may be surprised if what is merged doesn't ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Printing Just the Visible Data

In a large worksheet, you may want to display and print just a portion of the available data. Displaying the desired ...

Discover More

Multiple Print Areas on a Single Printed Page

Want to print small, non-contiguous areas of your worksheet all on a single page? You might think that defining a ...

Discover More

Printing a Single Column in Multiple Columns

Ever printed out a worksheet only to find that you have text only at the left side of each page? You can use more of each ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2022 Sharon Parq Associates, Inc.