Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Capturing a Screen.

Capturing a Screen

by Allen Wyatt
(last updated August 22, 2020)

1

There may be times when you need to include a screen shot within your Excel worksheet. The easiest way to do this is as follows:

  1. Set up your screen to look the way you want it to.
  2. Press the PrintScreen key. This copies the screen to the Clipboard.
  3. Start Excel (if it is not already started) and select the cell closest to where you want the screen to appear.
  4. Press Ctrl+V to paste the contents of the Clipboard.

This action results in the entire screen being pasted in your worksheet. If you wanted, instead, to only copy and paste a single dialog box or the active window, simply use Alt+PrintScreen in step 2.

If either of these methods still does not fit your needs (for instance, you want to include only a small part of the screen), you can use the following:

  1. Set up your screen to look the way you want it to.
  2. Press the PrintScreen key. This copies the screen to the Clipboard.
  3. Start the Paint accessory (or some other graphics program) and maximize the screen.
  4. Press Ctrl+V to paste the contents of the Clipboard into the program.
  5. Use the program's editing tools to change the image as desired.
  6. When complete, press Ctrl+C to copy the image to the Clipboard.
  7. Start Excel (if it is not already started) and select the cell closest to where you want the screen to appear.
  8. Press Ctrl+V to paste the contents of the Clipboard.

You should understand that once the screen is placed in your workbook, you can move and manipulate it the same as any other graphic. Also note that adding quite a few graphics to your worksheet can dramatically increase the size of the file in which your workbook is saved.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2205) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Capturing a Screen.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Moving to the Start or End of the Real Document

The main body of your text is only one part of what makes up the entire document. Documents can consist of other ...

Discover More

Headings On Your Printout

If you've got a table that spans multiple printed pages, you probably want to repeat a row or two of that table as a ...

Discover More

Automatically Breaking Text

Want to convert the text in a cell so that it wraps after every word? You could edit the cell and press Alt+Enter after ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Using Chart Titles

Titles can be a great addition to any chart. They help provide explanatory information about the information in the ...

Discover More

Protecting a Graphic

Need to make sure that someone cannot delete a graphic in a worksheet? The ability to protect the graphic depends on ...

Discover More

Exporting Black and White Charts

Excel's charts are normally created in color, but you can print them in black and white. You may be looking for a way to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four minus 4?

2020-08-22 21:36:38

Dave Onorato

Another method. If you just want a snapshot of the active window, press Alt + printscreen, then paste as needed.
This works for a dialog box, too. ALT + printscreen.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.