Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Reordering Last Name and First Name.

Reordering Last Name and First Name

by Allen Wyatt
(last updated December 23, 2017)

2

You may have a worksheet containing many cells with names that are in LastName, FirstName MI format. A common example of this would be an Excel worksheet designed to work as an expense account reporting form. You may want to convert these employee names into standard format, i.e. FirstName MI LastName. Performing this operation on more than a handful of cells can become quite cumbersome.

To make the conversion job easier, you can use a handy formula that rearranges the parts of the name for you. Assume that cell A1 contains the name Doe, Jane Q. and you want the conversion (Jane Q. Doe) to appear in cell B1. Place the following formula in B1:

=RIGHT(A1,LEN(A1)-LEN(LEFT(A1,FIND(",",A1)
-1))-2) & " " & LEFT(A1,FIND(",",A1)-1)

The formula works by breaking the string based on the placement of the comma. The formula will also work with suffixes and multiple middle initials as long as there is one and only one comma present in the source cell.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2168) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Reordering Last Name and First Name.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Extra Space after Quotation Mark when Pasting

Have you ever noticed how Word can decide to add extra spaces when you paste information into your document? This is part ...

Discover More

Making Ignore All Work for a Document on All Systems

When you tell Word's spell checker to ignore all instances of a misspelling, you may expect that the misspelling will be ...

Discover More

Protecting a Single Worksheet

Excel allows you to protect your worksheets easily—and that includes if you need to protect only a single worksheet ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Repeating Cell Contents

Want to repeat cell contents over and over again within a single cell? Excel provides two ways you can duplicate the content.

Discover More

Modifying Proper Capitalization

The PROPER worksheet function is used to change the case of text so that the first letter of each word is capitalized. If ...

Discover More

Specifying Proper Case

If you need to change the case of letters in a cell, one of the functions you can use is the PROPER function. This tip ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 - 1?

2019-01-07 10:32:25

Jaime

Hello -

MC KEEN MICHELE D

If I need to rearrange this name to show Michele D Mc Keen, how would I do it since it has "mc"?


2017-12-23 05:25:16

Rick Rothstein

Here is a shorter formula which will produce the same results as the one shown in this article...

=MID(A1&" "&A1,FIND(" ",A1)+1,LEN(A1)-1)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.