Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Automatically Printing a Range.

Automatically Printing a Range

by Allen Wyatt
(last updated August 20, 2016)

If you are automating your office using Excel, you may wonder if there is a way to automatically print the contents of a cell range at a given time each day. For instance, you might have a workbook that is always open, logging input from a different program. At a particular time each day you may want to automatically print a range that contains summary information.

There are a couple of approaches you could use to this problem, including using Windows Scripting to handle the printing. However, since the workbook is always open, you don't have to resort to that. Instead, you can rely on the native macro capabilities of Excel.

The solution considered here requires two macros. The first is one that runs whenever the workbook is first opened. It sets up the correct event handler to trigger the actual macro that does the printing.

Private Sub Workbook_Open()
    'Schedule the printing
    Application.OnTime TimeValue("17:00:00"), "PrintMe"
End Sub

This particular marco sets the OnTime method to be triggered whenever 5:00 p.m. is reached. To specify a different time of day, simply change the time (using 24-hour notation) in the macro. When 5:00 p.m. rolls around, Excel will run the PrintMe macro:

Private Sub PrintMe()
    Sheets(2).PrintOut
    'Reschedule the printing
    Application.OnTime TimeValue("17:00:00"), "PrintMe"
End Sub

This macro does nothing but print the second sheet in the workbook (which should contain the summary info you want printed) and then reset the OnTime method to again be triggered at 5:00 p.m. the next day. If you want a different data range to be printed, simply change the object used with the PrintOut method in the first line of the macro.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1977) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Automatically Printing a Range.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Automatic Page Numbers across Multiple Documents

Word allows you to specify the starting page number for a document, which comes in handy if you have multiple documents you ...

Discover More

Selecting a Specific Cell in a Macro

Need to use a macro to select a specific cell in a different workbook? It's not as straightforward of a proposition as you ...

Discover More

Printing a Worksheet List

Want a list of all the worksheets in your workbook? Here's a short, handy macro that will place all the worksheet names into ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Printing a Draft of a Worksheet

Want to print out the fastest possible copy of your worksheet? You do so by printing a draft, discussed in this tip.

Discover More

Printing Only Selected Pages

When you print a worksheet, you don't need to print the whole thing. You can print only the pages you want. Here's how to do ...

Discover More

Printing Rows Conditionally

Need to only print out certain rows from your data? It's easy to do if you apply the filtering or sorting techniques ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.