Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Getting Rid of Leading Zeros in a Number Format.
Written by Allen Wyatt (last updated July 6, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003
When you enter a numeric value into a cell, by default Excel will display a leading zero on values that are less than 1. For instance, if you enter the value 1.234 into a cell, Excel displays just that: 1.234. If you enter .234 into the same cell, Excel includes the leading zero: 0.234.
If you want to get rid of the leading zeros, then you need to rely upon a custom format. This is rather easy to create; just follow these steps:
Figure 1. The Number tab of the Format Cells dialog box.
That's it; the number in the cell will no longer have a leading zero if it is less than 1. There are some caveats to this, however. First, if the number you enter in the cell has more than three digits after the decimal place, then the number will be rounded (for display purposes) to only three digits. If you are going to routinely have more than three digits in the value, you should increase the number of hash marks (#) in the custom format.
Second, if the value you enter into the cell has fewer than three digits to the right of the decimal place, then only the number of digits required will be displayed. Thus, if you have multiple cells formatted this way, it is very possible for the numbers to not "line up" along the decimal point. The solution to this is to change the format to something that will always display the same number of digits after the decimal point. A good choice is, in step 5, use the format ".000" (without the quote marks). This format will always display three digits after the decimal point, adding zeros to the end of the value, if necessary.
You could also change the format a bit if you want things to line up on the decimal point, but you don't want any trailing zeros. Try replacing the hash marks (#) in the custom format in step 5 with question marks. Thus, you would use ".???" instead of ".###". This results in up to three digits being displayed, but if there are fewer than three digits the remaining question marks are replaced with spaces.
Third, if the value you enter into the cell is a whole number, then it will always be displayed with a decimal point. Thus, entering 3 in the cell results in the display of 3., with the decimal point. For most people this won't be a big deal, and there is no easy way to modify the custom format to remove the decimal point from whole numbers.
Fourth, if you enter 0 in the cell, it won't be displayed at all. Instead you get a single decimal point in the cell and nothing else. The way around this problem is to make your custom format just a bit more complex. In step 5, above, enter the following as the custom format:
[=0]0;[<1].000;General
This custom format indicates that a 0 value should be shown as 0, any value less than 1 should be shown with no leading zero and three digits to the right of the decimal point, and anything else should be displayed using the General format.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (10029) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Getting Rid of Leading Zeros in a Number Format.
Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!
If you don't like the font that Excel uses, by default, in a workbook, you can change it. Here's how.
Discover MoreNeed to merge a bunch of cells together on a regular basis? You'll love the two macros in this tip which can make short ...
Discover MoreExcel allows you to adjust not only the horizontal alignment of values in a cell, but also the vertical alignment. This ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-02-17 07:23:45
As always, this is not only good advice, but also educative, since you also add remarks that put things in perspective. I feel a bit guilty because I've used your advice so often, but never bought a book of yours yet. As a little compensation, maybe I can expand on your answer.
One thing that can be improved on “[=0]0;[<1].000;General” is to line up the numbers as far as possible. (Currently, zeroes and numbers ≥ 1 have a different decimal position from the values <1.) So, how about “[=0].0??;[<1E6].???;#.#E-#”? This only falls back to another format (for which I use exponential, but General would work, too) as a last resort.
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments