Excel.Tips.Net ExcelTips (Menu Interface)

First and Last Names in a Page Header

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: First and Last Names in a Page Header.

David is administering an election for a professional society and the roster of eligible voters is a worksheet. There are approximately 1,200 eligible voters, so the printout is over twenty pages long. David has a footer with the page number—which is helpful—but it would be great if he could have, in the header of each page, the first name on the page and the last name on the page.

In Excel there is no native way to do this. It is a relative snap to do in Word, however, so one solution is to paste the sorted names into a Word document and then add the desired header that shows the names. While this can work, it becomes a pain to make sure that the Word version of the list is always in sync with the Excel version of the list, and vice-versa.

If you decide you want to keep a single version of the voter list in Excel, the best way to approach the problem is to use a macro to insert the first and last names in the header. The code of such a macro, obviously, would need to be tailored to the layout of the data in your worksheet. The following macro assumes that the names are in columns A through C, with the last names (the ones you want to use for the headers) are in column C.

Sub PrintNamesInHeader()
    Dim iPages As Integer
    Dim iPage As Integer
    Dim iHorPgs As Integer
    Dim iHP As Integer
    Dim iHPNext As Integer
    Dim iCol As Integer
    Dim iColLast As Integer
    Dim lRow As Long
    Dim lRowLast As Long
    Dim sPrtArea As String

    iCol = 1        'Col A
    iColLast = 3    'Col C
    With ActiveSheet
        iPages = ExecuteExcel4Macro("Get.Document(50)")
        iHorPgs = .HPageBreaks.Count + 1
        sPrtArea = .PageSetup.PrintArea

        For iPage = 1 To iPages
            iHP = ((iPage - 1) Mod iHorPgs)
            iHPNext = iHP + 1
            If iHP = 0 Then
                If sPrtArea = "" Then
                    lRow = 1
                    lRow = .Range(sPrtArea).Cells(1).Row
                End If
                lRow = .HPageBreaks(iHP).Location.Row
            End If
            If iHPNext > .HPageBreaks.Count Then
                lRowLast = .Cells(lRow, iColLast).End(xlDown).Row
                lRowLast = .HPageBreaks(iHPNext).Location.Row - 1
            End If
            .PageSetup.LeftHeader = .Cells(lRow, iCol).Value & _
              " - " & .Cells(lRowLast, iColLast)
            .PrintOut From:=iPage, To:=iPage, preview:=True
    End With
End Sub

When you run the macro, it steps through each page of the worksheet. The headers are set for the page, then the single page is printed, and then the next page is examined and processed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (9542) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: First and Last Names in a Page Header.

Related Tips:

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!


Leave your own comment:

  Notify me about new comments ONLY FOR THIS TIP
Notify me about new comments ANYWHERE ON THIS SITE
Hide my email address
*What is 5+3 (To prevent automated submissions and spam.)
           Commenting Terms

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

Our Company

Sharon Parq Associates, Inc.

About Tips.Net

Contact Us


Advertise with Us

Our Privacy Policy

Our Sites


Beauty and Style




DriveTips (Google Drive)

ExcelTips (Excel 97–2003)

ExcelTips (Excel 2007–2016)



Home Improvement

Money and Finances


Pests and Bugs

Pets and Animals

WindowsTips (Microsoft Windows)

WordTips (Word 97–2003)

WordTips (Word 2007–2016)

Our Products

Helpful E-books

Newsletter Archives


Excel Products

Word Products

Our Authors

Author Index

Write for Tips.Net

Copyright © 2016 Sharon Parq Associates, Inc.