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Excel Applies Scientific Notation to Imported Data

Rick constantly uses ODBC and Microsoft Query to import data into a workbook, and Excel destroys the part numbers as they are imported. For example, part number "04E-106" is imported as 4.00E-106 with general formatting. The cell content after import is 4E-106, but that's not the correct part number. Rick wonders how to stop Excel from parsing the incoming data as a number in scientific notation.

This problem was already addressed in a different ExcelTip, relative to working with data imported from a CSV file:

http://excel.tips.net/T002426

The same cause of the problem detailed in that tip applies here, as well: Excel is interpreting the imported data as a number when it should be interpreting it as text. The general solution is to make sure that the cells into which your information will be imported are formatted as text before you actually do the import.

In most cases this will solve the problem. In some cases, however, you may need to look at the code you are using to do your import query. For instance, you may now be using the following command to import part numbers from your ODBC source:

SELECT part_num from ODBC.table

This simply brings the part number in from the source database without any changes; Excel then parses the incoming data trying to figure out what type of data it is. Instead you need to change the command in this way:

SELECT "'" + part_num AS part_num from ODBC.table

Note that this approach places an apostrophe at the beginning of the part number field as it is imported. This doesn't stop Excel from parsing the part number, but the added apostrophe forces Excel to treat the part number as text rather than a number.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7483) applies to Microsoft Excel 97, 2000, 2002, and 2003.

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