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Printing Only Selected Pages

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Only Selected Pages.

Excel provides several controls that help you control exactly what you print. Normally when you print, you would print the entire worksheet. However, Excel allows you to specify that only specific pages of the worksheet be printed. This comes in handy if you have used Page Break Preview or Print Preview to look at your worksheet, and you determine that you don't need all the pages that Excel would otherwise print. To print only selected pages, follow these steps:

  1. Display the Print dialog box. (The easiest way to do this is to just press Ctrl+P.) (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. In the Pages area of the dialog box, indicate the page numbers that you want to print.
  4. Click on OK.

When you specify the pages to print, in step 2, you can separate page numbers by commas. Thus, if you wanted to print pages 4 and 7, you should enter "4,7" (without the quote marks) in the Pages area of the dialog box. You can also specify ranges of pages to print. This means if you wanted to print pages 3 through 5 and page 9, you would enter "3-5,9" (again without the quote marks).

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3241) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Only Selected Pages.

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Comments for this tip:

Lola    21 Aug 2016, 14:02
This does not work and people have commented so with no reply!Please address this.
Willy Vanhaelen    18 Jul 2016, 11:51

If you mean a range of pages like 1-3,5,7-10 as you can in Word, this is not possible in Excel.

Nasreen    18 Jul 2016, 03:27
Unable to give print command to specific pages
nasreen    18 Jul 2016, 03:25
I am unable to give print rage of specific pages .. psl help
Jude    01 Apr 2016, 21:37
very helpful ! thanks !

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