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Setting Up Your Printer

Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting Up Your Printer.

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. Excel displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Using the Name drop-down list, select the printer you want to use. (It is common to have more than one printer available if you are working in a networked environment.)
  4. Click on the Properties button. Excel displays the Properties dialog box for the printer you selected in step 2. (See Figure 2.) The exact appearance of the dialog box, and the controls it contains, depends on the printer driver you have installed for your printer.
  5. Figure 2. The Properties dialog box for a printer.

  6. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  7. Click on OK to close the Properties dialog box.
  8. Click on OK from the Print dialog box. Your document is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3235) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting Up Your Printer.

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